School Operations & Finance Manager — Tuition Remission

Waldorf Education; California; On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Tuition remission for employee's child

Job summary

Highland Hall Waldorf School is seeking a Business Manager to lead daily business operations, financial processes, facilities, and vendor relationships. You will work closely with the Head of School, families, staff, and service providers to keep operations running smoothly and professionally.

This role also oversees enrollment contracts, tuition assistance discussions, HR paperwork via the PEO, and coordination of events and auxiliary programs. Evening events may be required.

Qualifications

• 3+ years of experience in administration, office management, or business operations.
• Experience in an independent school or nonprofit environment preferred.
• Strong organizational, communication, and problem-solving skills.
• Comfortable working with budgets, financial records, and administrative systems.
• Proficient with standard office technology and cloud-based systems.
• Professional, discreet, and confident when communicating with families, employees, vendors, and leadership.
• Able to manage multiple priorities and follow projects through to completion.
• Willingness to work occasional evenings for school events and Board meetings.

Responsibilities

• Oversee daily business office and administrative processes.
• Coordinate with outside accounting firm, invoicing, payroll information, and financial records.
• Meet with families regarding tuition assistance and communicate policies and decisions.
• Prepare and distribute annual enrollment contracts using approved templates and fee schedules.
• Maintain accurate administrative records and systems.
• Manage relationships with routine operational vendors and service providers.
• Serve as primary liaison with outside IT provider.
• Coordinate with PEO regarding employee paperwork, onboarding, benefits, and HR administration.
• Ensure liability, permission, and fundraising forms are current and maintained.
• Support marketing and enrollment efforts with the marketing department.
• Identify opportunities to strengthen visibility, community relationships, and enrollment.
• Support open houses, celebrations, parent events, fundraising, and Board meetings.
• Provide welcoming, professional contact for families, vendors, and community members.
• Oversee registration, scheduling, and administration for summer programs, after-school clubs, and extended care.
• Hire, schedule, and supervise hourly after-school staff.
• Coordinate childcare coverage for parent meetings and other needs.
• Coordinate maintenance requests, repairs, and emergency building services.
• Communicate with maintenance and service vendors and ensure work is completed.
• Coordinate facility rentals, agreements, scheduling, and logistics for outside groups.
• Support daily operational needs of the campus.

Skills

Organizational skills

Communication

Problem solving

Budgeting

Tools

Cloud-based systems

Job description

Highland Hall Waldorf School is seeking a Business Manager to lead daily business operations, financial processes, facilities, and vendor relationships. You will work closely with the Head of School, families, staff, and service providers to keep operations running smoothly and professionally.

This role also oversees enrollment contracts, tuition assistance discussions, HR paperwork via the PEO, and coordination of events and auxiliary programs. Evening events may be required.