School Administrative & Operations Specialist

Birch Family Services; New York (NY); On-site; USD 33,000 - 36,000; Full time

Job summary

Birch Family Services' Riverdale Early Childhood Center in Bronx, NY is seeking an Administrative Services Specialist to provide daily administrative support to site administration and staff. The role acts as liaison to HR, Administration, Payroll, Accounts Payable, MIS, families, and students, ensuring compliance, safety, and smooth operations.

Responsibilities include scheduling, secretarial and bookkeeping tasks, payroll and attendance, maintaining records, MAT certification, safety planning,

Qualifications

• High school diploma required, college degree preferred but will accept related experience.
• Strong written and verbal communication skills with a sound working knowledge of computer software including all components of Microsoft Office.
• Ability to handle multiple priorities, meet deadlines and delegate well.
• Excellent interpersonal and analytic skills.

Responsibilities

• Scheduling appointments, responding to callers and visitors, supporting administrative staff as needed.
• Provide secretarial and bookkeeping support as needed.
• As required by the Principal, performs or supervises a variety of administrative tasks including payroll, attendance, record keeping and reporting, benefits, surveys, emergency contacts, maintaining the privacy of student and staff records.
• May function as the Fire Marshall.
• Interfaces with families regarding school policies and student needs.
• May participate in various committees including school safety, emergency preparedness, administrative planning, etc.
• Maintains, creates or supervises the maintenance of various automated reporting systems for the school.
• Comply with regulatory requirements and school policy and procedures in all areas and maintain clean and organized work and common areas.
• Complete and maintain certification requirements for Medical Administration Training (MAT) including: understanding medication effects and administration; MAT certificate validity; renewal process.
• Maintain appropriate and effective interpersonal relationships with team and department members, parents, other staff, supervisors, administrators, and outside agencies.

Skills

Written communication

Verbal communication

Interpersonal skills

Analytical skills

Time management

Multitasking

Delegation

Education

High school diploma

College degree preferred

Related experience accepted

Tools

Microsoft Office

Job description

Birch Family Services' Riverdale Early Childhood Center in Bronx, NY is seeking an Administrative Services Specialist to provide daily administrative support to site administration and staff. The role acts as liaison to HR, Administration, Payroll, Accounts Payable, MIS, families, and students, ensuring compliance, safety, and smooth operations.

Responsibilities include scheduling, secretarial and bookkeeping tasks, payroll and attendance, maintaining records, MAT certification, safety planning,