Administrative Services Specialist (40370)

Birch Family Services; New York (NY); On-site; USD 33,000 - 36,000; Full time

Job summary

Birch Family Services' Riverdale Early Childhood Center in Bronx, NY is seeking an Administrative Services Specialist to provide daily administrative support to site administration and staff. The role acts as liaison to HR, Administration, Payroll, Accounts Payable, MIS, families, and students, ensuring compliance, safety, and smooth operations.

Responsibilities include scheduling, secretarial and bookkeeping tasks, payroll and attendance, maintaining records, MAT certification, safety planning,

Qualifications

• High school diploma required, college degree preferred but will accept related experience.
• Strong written and verbal communication skills with a sound working knowledge of computer software including all components of Microsoft Office.
• Ability to handle multiple priorities, meet deadlines and delegate well.
• Excellent interpersonal and analytic skills.

Responsibilities

• Scheduling appointments, responding to callers and visitors, supporting administrative staff as needed.
• Provide secretarial and bookkeeping support as needed.
• As required by the Principal, performs or supervises a variety of administrative tasks including payroll, attendance, record keeping and reporting, benefits, surveys, emergency contacts, maintaining the privacy of student and staff records.
• May function as the Fire Marshall.
• Interfaces with families regarding school policies and student needs.
• May participate in various committees including school safety, emergency preparedness, administrative planning, etc.
• Maintains, creates or supervises the maintenance of various automated reporting systems for the school.
• Comply with regulatory requirements and school policy and procedures in all areas and maintain clean and organized work and common areas.
• Complete and maintain certification requirements for Medical Administration Training (MAT) including: understanding medication effects and administration; MAT certificate validity; renewal process.
• Maintain appropriate and effective interpersonal relationships with team and department members, parents, other staff, supervisors, administrators, and outside agencies.

Skills

Written communication

Verbal communication

Interpersonal skills

Analytical skills

Time management

Multitasking

Delegation

Education

High school diploma

College degree preferred

Related experience accepted

Tools

Microsoft Office

Job description

# Administrative Services Specialist (40370)Riverdale Early Childhood Center - Bronx, NY 10463## OverviewSalary Range$24.00 - $26.00 HourlyPosition TypeFull TimeJob ShiftDay## Description**JOB TITLE: ADMINISTRATIVE SERVICES SPECIALIST****Hours of Work****:**As per program requirements.**Reports to**: Reports to and is directly responsible to the Principal or her designee.The Role of the Administrative Services Specialist :The Administrative Services Specialist provides daily administrative support to site administration and staff. S/he acts as site liaison to Human Resources, Administration, Payroll, and Accounts Payable, MIS and often students and parents. His/her activities are focused on facilitating efficient and effective administration that supports staff and student safety, optimal learning environments for students, regulatory compliance, communication within the program and staff satisfaction.Responsibilities of the Administrative Services Specialist :1. Scheduling appointments, responding to callers and visitors, supporting administrative staff as needed.2. Provide secretarial and bookkeeping support as needed.3. As required by the Principal, performs or supervises a variety of administrative tasks including payroll, attendance, record keeping and reporting, benefits, surveys, emergency contacts, maintaining the privacy of student and staff records.4. May function as the Fire Marshall.5. Interfaces with families regarding school policies and student needs.6. May participate in various committees including school safety, emergency preparedness, administrative planning, etc.7. Maintains, creates or supervises the maintenance of various automated reporting systems for the school.8. Comply with regulatory requirements and school policy and procedures in all areas and maintain clean and organized work and common areas.9. Complete and maintain certification requirements for Medical Administration Training (MAT) including: 1. Understand medication effects and ways to give medication for both over the counter and prescription medication; the handling, storage and safe disposal of medication; permission and instruction requirements; preparation and administration techniques; asthma; emergency care and special situations. 2. The MAT training certificate is valid for three years from the date of completing the course. After three years, you may be eligible to take a renewal test online to extend the MAT certificate for another three years.10. Maintain appropriate and effective interpersonal relationships with team and department members, parents, other staff, supervisors, administrators, and outside agencies. Demonstrate:a. Open communication, flexibility and the ability to learn and utilize team building strategiesb. The ability to self-evaluate, to utilize supervision and problem solvec. The ability to both offer and accept assistance to/from others## QualificationsQualifications of the Administrative Services Specialist:High school diploma required, college degree preferred but will accept related experience. These skills are required: strong written and verbal communication skills with a sound working knowledge of computer software including all components of Microsoft Office, the ability to handle multiple priorities, meet deadlines and delegate well, and excellent interpersonal and analytic skills.