School Office Secretary III — Student Activities & Admin

Kodiak Island Borough School District; Kodiak (AK); On-site; USD 48,000 - 54,000; Full time

Job summary

Kodiak Island Borough School District is seeking a Secretary III - Maintenance/Community Schools to support district-wide operations in Kodiak, AK.

The role requires a high school diploma, fast and accurate typing (60 wpm), and the ability to manage office functions, protect confidentiality, assist with student records, enrollment, and budgeting. Strong communication and organizational skills are essential.

Qualifications

• High school diploma or equivalent; one year of office and accounting experience preferred.
• Typing speed of at least 60 words per minute.
• Ability to work well with students, staff, parents, and the public.
• Strong organizational skills with minimal supervision.
• Proficient with standard Office technology.
• Ability to lift up to 50 pounds occasionally.

Responsibilities

• Responsible for specific or assigned filing systems.
• May take dictation and transcription.
• Routinely compose or produce correspondence and reports.
• Collect and distribute materials.
• Coordinate travel arrangements, initiate travel authorizations and per diem reimbursements.
• Accept direction from Secretary IV as necessary.
• Responsible for student daily attendance records and student files.
• Responsible for student enrollment.
• Assist in supervision of students who are sent to school office when necessary.
• Responsible for securing substitute teachers when necessary.
• Assist with first aid when necessary.
• Act as substitute or backup for Secretary IV as necessary for short periods of time.
• Perform assigned data entry.
• May direct personnel at a lower level.
• Responsible for adequate supply and inventory of necessary materials for building operations.
• Make appointments and maintain calendar of events.
• Prepare purchase orders, requisitions, and requests for payment. Maintain and monitor budget.
• Coordinate attendance and time sheets for all building employees.
• Maintain the building key distribution system.
• Responsible for confidentiality of personnel-related communications.
• Responsible for student fund accounting, collection and deposits of moneys, check processing and record keeping.
• Maintain confidentiality of students, staff, school business, materials, and information.
• Other duties as assigned from time to time.

Skills

Typing 60 wpm

Office administration

Communication skills

Confidentiality

Public interaction

Education

High School Diploma

Tools

Office software

Job description

Kodiak Island Borough School District is seeking a Secretary III - Maintenance/Community Schools to support district-wide operations in Kodiak, AK.

The role requires a high school diploma, fast and accurate typing (60 wpm), and the ability to manage office functions, protect confidentiality, assist with student records, enrollment, and budgeting. Strong communication and organizational skills are essential.