School Office Finance & HR Coordinator

Wake County Public School System; Rolesville (NC); On-site; USD 42,000 - 70,000; Full time

Job summary

Wake County Public School System is seeking an experienced bookkeeping/accounting professional to handle advanced clerical, payroll, and HR liaison duties for a school setting. You will maintain financial records, generate reports, and support budget management for the district.

The role requires strong knowledge of Office applications, confidentiality, and excellent customer service, with the ability to work with diverse staff, parents, and vendors in a busy school office.

Qualifications

• High school diploma or GED required.
• Two years bookkeeping/accounting experience and two years of advanced clerical work.
• Preferred: associate degree in business/accounting; bilingual English/Spanish; Oracle experience.

Responsibilities

• Maintain complete records of financial transactions per district rules and reconcile accounts monthly.
• Analyze and reconcile school budget reports to ensure funds are used appropriately.
• Prepare complex financial correspondence for principal's signature.
• Assist with budget development and transfers/amendments.
• Process purchases, bids, contracts, and supporting documentation.
• Manage payments, POs, travel requests, and budget codes with proper approvals.
• Oversee purchasing card transactions and Oracle reconciliation monthly.
• Manage school checking account, deposits, and bank reconciliations.
• Train backup bookkeeper for Fund 6 duties.
• Serve as HR liaison, post jobs, generate Oracle reports, onboarding, and solve staff needs.
• Monitor substitute system and coordinate coverage as required.
• Act as front office coordinator and assist with calendar and facility use.
• Administer prescribed medications to students when directed.

Skills

Bookkeeping

Office procedures

MS Office

Record keeping

Accounting statements

Reports & correspondence

Confidentiality

Customer service

Policy knowledge

Independent judgment

Clear communication

Problem solving

Medication assistance

Relationship-building

Education

High school diploma or GED

2 years bookkeeping/accounting experience

2 years advanced clerical work

Associate's degree in business/accounting

Bilingual English/Spanish

Oracle experience

Tools

Oracle

Job description

Wake County Public School System is seeking an experienced bookkeeping/accounting professional to handle advanced clerical, payroll, and HR liaison duties for a school setting. You will maintain financial records, generate reports, and support budget management for the district.

The role requires strong knowledge of Office applications, confidentiality, and excellent customer service, with the ability to work with diverse staff, parents, and vendors in a busy school office.