School Office & Finance Coordinator

Wake-County-Public-School-System; Raleigh (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

Wake County Public School System seeks an experienced Finance Clerk to perform advanced clerical and bookkeeping work, analyze and verify fiscal records, manage payroll, and serve as HR liaison for school staff.

You will maintain records, prepare reports, process purchase orders, manage the district's checking accounts, and coordinate front office operations while ensuring confidentiality and accuracy in a busy school environment.

Qualifications

• High school graduation or GED.
• Two years of bookkeeping/accounting experience.
• Two years of experience performing advanced clerical work.

Responsibilities

• Maintains records of financial transactions and reconciles accounts monthly.
• Analyses and reconciles school budget reports for compliance with fiscal requirements.
• Composes financial correspondence for principal’s signature.
• Assists with budget development and transfers/amendments.
• Purchases materials and manages purchase orders with approvals.
• Reviews contracts and supports procurement documentation.
• Processes payments and manages Oracle-based transactions.
• Manages school checking accounts and verifies funds.
• Trains backup bookkeeper for Fund 6 duties.
• Answers inquiries about financial policy and procedures.
• Acts as HR liaison, onboarding staff and generating Oracle reports.
• Monitors substitute system and administrative tasks.
• Supports master calendar and facility scheduling.
• Administers prescribed medications to students as needed.
• Serves as front office coordinator.
• Performs other duties as assigned.

Skills

Bookkeeping

Office procedures

Microsoft Office & Google Apps

Organizational skills

Confidentiality

Customer service

Communication skills

Policy comprehension

Independent judgment

Interpersonal relations

Education

High school diploma or GED

Two years bookkeeping experience

Two years advanced clerical experience

Associate’s degree in business/accounting

Tools

Oracle

Google Apps

Microsoft Office

Job description

Wake County Public School System seeks an experienced Finance Clerk to perform advanced clerical and bookkeeping work, analyze and verify fiscal records, manage payroll, and serve as HR liaison for school staff.

You will maintain records, prepare reports, process purchase orders, manage the district's checking accounts, and coordinate front office operations while ensuring confidentiality and accuracy in a busy school environment.