School Office Coordinator - Long-Term Sub

South Washington County Schools; Minnesota; On-site; USD 2,893,000 - 3,444,000; Full time

Job summary

South Washington County Schools seeks an Office Coordinator – Secondary Long Term Sub at Oltman Middle School. The role supports the principal, staff, students and families in daily office operations, data entry, and communications, ensuring smooth school functioning.

The position requires strong customer service, organizational skills, and familiarity with school systems such as Infinite Campus and Microsoft Office. The team emphasizes diversity and a positive, professional environment.

Qualifications

• High school diploma or equivalent.
• Skills assessment per district process.
• Participates in district-sponsored training when offered.
• Demonstrates continuous improvement.
• Excellent customer service, in person and over the phone.
• Proven organizational skills with attention to detail and ability to multi-task.
• Strong written and verbal communication skills.
• General clerical skills: Excel, Word, Infinite Campus, Outlook.
• Basic accounting skills.
• Prompt, regular attendance.
• Positive, welcoming communication across diverse groups.
• Mail merge and label creation proficiency.
• Experience with data bases (Access preferred).
• Multi-line phone system experience.
• Experience in a school setting.
• Knowledge of special education and due process.
• Experience with Infinite Campus.

Responsibilities

• Greet visitors and provide friendly, professional assistance in person and by phone.
• Provide clerical support: correspondence, data entry, copying, grading/infinite campus support.
• Maintain confidentiality and data privacy for staff and students.
• Demonstrate equity and respect for diverse student and staff backgrounds.
• Perform other duties as assigned.
• Coordinate substitutes and payroll-related tasks within building.
• Support graduation prep and dissemination of graduation materials.
• Handle payroll voucher processing and HR forms as directed.
• Maintain building keys, access records, and communications.
• Support principal with calendar management and correspondence.
• Communicate district and building policies to staff and community.
• Assist with college applications and scholarship information.
• Assist with postings, HR forms, and related tasks.

Skills

Customer service

Organizational skills

Written & verbal communication

Multi-line phone system

Diversity awareness

Attention to detail

Attendance reliability

Education

High school diploma or equivalent

Tools

Excel

Word

Infinite Campus

Outlook

Job description

South Washington County Schools seeks an Office Coordinator – Secondary Long Term Sub at Oltman Middle School. The role supports the principal, staff, students and families in daily office operations, data entry, and communications, ensuring smooth school functioning.

The position requires strong customer service, organizational skills, and familiarity with school systems such as Infinite Campus and Microsoft Office. The team emphasizes diversity and a positive, professional environment.