School Office Coordinator — Long-Term Sub

South Washington County Schools; Cottage Grove (MN); On-site; USD 29,000 - 33,000; Full time

Job summary

South Washington County Schools is seeking an Office Coordinator - Secondary Long Term Sub at Oltman Middle School. The role ensures smooth office operations, supports the principal, staff, students and parents, and handles clerical tasks with a focus on confidentiality and high service standards.

The position requires strong organizational and communication skills, proficiency in Excel/Word/Outlook, and experience in a school setting. Competitive benefits and steady hours are offered.

Qualifications

• High school diploma or equivalent.
• Skills assessment per OPEIU testing process.
• Participates in district-sponsored training when offered.
• Demonstrates involvement in continuous improvement, both personal and district-wide.
• Excellent customer service skills in person and on the phone.
• Proven organizational skills with strong attention to detail and ability to multi-task.
• Excellent written and verbal communication skills.
• General clerical skills with Excel, Word, Infinite Campus, Outlook.
• Basic accounting skills.
• Prompt, regular and reliable attendance.
• Communicates with students, parents, co-workers, supervisors, and the community in a positive and responsive way.
• Demonstrable proficiency in mail merge and label creation.
• Proficiency with any databases (Access preferred).
• Multi-line phone system experience.
• Experience in a school setting.
• Knowledge of special education and due process.
• Experience with Infinite Campus.

Responsibilities

• Greet visitors and provide friendly customer service in person and by phone.
• Provide clerical support: data entry, correspondence, flyers, filing, and spreadsheets.
• Maintain confidentiality and data privacy for employees and students.
• Coordinate substitutes and distribute keys, badges, lesson plans and payroll vouchers.
• Support graduation preparation and related documents.
• Coordinate payroll vouchers and submit to HR/Payroll.
• Coordinate key distribution and maintain records.
• Update school newsletters and announcements.
• Support the Principal with calendar and correspondence.
• Communicate district and building policies to staff and community.
• Assist with college applications and scholarships information.
• Initiate postings and HR forms as directed by the Principal.
• Provide coverage for essential clerical duties during holidays and summer break.

Skills

Customer service

Organizational skills

Communication skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

Excel

Word

Infinite Campus

Outlook

Access (database)

Data entry systems

Job description

South Washington County Schools is seeking an Office Coordinator - Secondary Long Term Sub at Oltman Middle School. The role ensures smooth office operations, supports the principal, staff, students and parents, and handles clerical tasks with a focus on confidentiality and high service standards.

The position requires strong organizational and communication skills, proficiency in Excel/Word/Outlook, and experience in a school setting. Competitive benefits and steady hours are offered.