School Administrative Assistant - Counseling & Office Support

South Washington County Schools; Cottage Grove (MN); On-site; USD 23,000 - 33,000; Full time

Job summary

South Washington County Schools is seeking an Administrative Assistant - Guidance at Oltman Middle School to support counselors, students, staff, and families with a wide range of clerical tasks.

The role includes scheduling, data entry, transcripts processing, enrollment support, and coordination of tests and communications, with a starting pay of $20.58 per hour and a typical 8-hour day. Benefits are available and hours are 7:00 a.m. - 3:30 p.m. with a half-hour lunch.

Qualifications

• High school diploma or equivalent required.
• Skills assessment per OPEIU testing process.
• Excellent customer service skills in person and on the phone.
• Proven organizational skills with attention to detail and ability to multi-task.
• Strong written and verbal communication skills.
• General clerical skills including Excel, Word, Infinite Campus, Outlook.
• Prompt, reliable attendance and professionalism.

Responsibilities

• Greet people entering the office and provide information with professionalism.
• Calendar and schedule maintenance for supervisor.
• Data entry and filing; assist with clerical tasks.
• Maintain confidentiality and data privacy for employees and students.
• Assist with student scheduling, enrollment, and transcript processing.
• Provide public relations support for students, parents, and partners.

Skills

Customer service

Organizational skills

Written communication

Verbal communication

Attention to detail

Education

High school diploma or equivalent

Tools

Excel

Word

Infinite Campus

Outlook

Access

Job description

South Washington County Schools is seeking an Administrative Assistant - Guidance at Oltman Middle School to support counselors, students, staff, and families with a wide range of clerical tasks.

The role includes scheduling, data entry, transcripts processing, enrollment support, and coordination of tests and communications, with a starting pay of $20.58 per hour and a typical 8-hour day. Benefits are available and hours are 7:00 a.m. - 3:30 p.m. with a half-hour lunch.