School Office Clerk & Data Entry Specialist

Williams Middle School; Florence (SC); On-site; USD 24,000 - 32,000; Full time

Job summary

Williams Middle School in Florence, South Carolina is seeking a Clerical Assistant to support daily office operations under general supervision.

The role handles data entry, filing and mail processing, receptionist duties, and assistance with school newsletters and student records. A high school diploma and 1–2 years of clerical experience are required; good typing skills and the ability to operate standard office equipment are essential.

Qualifications

• Requires high school diploma supplemented by one to two years of general clerical experience.
• Typing rapidly and accurately.
• Ability to operate office equipment and basic computer skills.

Responsibilities

• Performs general clerical functions, which may include, but are not limited to, entering data into the computer; establishing files; typing, copying and filing correspondence and other documents; faxing; processing various bills, forms and applications; collating materials; processing mail; etc.
• May perform receptionist duties by answering the telephone, screening callers, greeting, transferring and relaying messages through school faculty/staff to parents or students, announcing or routing visitors, etc.
• Assists supervisor and other staff with special projects as assigned.
• Receives, reviews, prepares and/or submits various records and reports including various forms, logs, records, special and routine reports, requisitions, memos, correspondence, etc.
• May maintain or create bulletin boards or prepare the school newsletter.
• May maintain or keep safe student records, documents, school money, and safety.
• Operates a variety of equipment, such as a computer, Internet, email, printer, scanner, typewriter, copier, fax machine, adding machine, laminating machine, scanner, telephone, walkie-talkie, etc.
• Interacts and communicates with various groups and individuals, such as the immediate supervisor, other District administrators and staff, school administrators and staff, co-workers, students, parents, and the general public.

Education

High school diploma

Job description

Williams Middle School in Florence, South Carolina is seeking a Clerical Assistant to support daily office operations under general supervision.

The role handles data entry, filing and mail processing, receptionist duties, and assistance with school newsletters and student records. A high school diploma and 1–2 years of clerical experience are required; good typing skills and the ability to operate standard office equipment are essential.