School Office & Athletics Secretary

Seattle Public Schools; Seattle (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

Seattle Public Schools seeks a skilled secretary to support a high school under the supervision of an Assistant Principal. You will manage calendars, screen calls, and coordinate athletic paperwork and transportation for events.

The role includes processing fees, maintaining student and staff records, and ensuring compliance with district procedures. Office software proficiency and strong communication are essential to succeed in this role.

Qualifications

• Two years of clerical/secretarial experience with records maintenance and public contact.
• Experience handling calendars, records, and public inquiries.
• Substitution: college or business school may substitute for up to one year of experience.
• Valid driver’s license may be required for district-related duties.

Responsibilities

• Provides secretarial support to an Assistant Principal or administrator; manages calendars and schedules interviews/meetings.
• Receives inquiries from students, parents, staff and the public; acts as receptionist and back‑up for main office functions.
• Processes athletic packets; verifies forms; monitors eligibility and liaises with Athletic Office and coaches.
• Maintains athletic calendars, distributes rosters, and coordinates transportation for events.
• Assists with timekeeping systems (SAP/eSIS) and records; trains and supervises student office staff.

Skills

Office software

Project planning

Record keeping

Data management

Communication

Education

High school diploma or GED

Tools

SAP

eSIS

SubFinder

MS Office

Job description

Seattle Public Schools seeks a skilled secretary to support a high school under the supervision of an Assistant Principal. You will manage calendars, screen calls, and coordinate athletic paperwork and transportation for events.

The role includes processing fees, maintaining student and staff records, and ensuring compliance with district procedures. Office software proficiency and strong communication are essential to succeed in this role.