School Office Assistant - MSLC

Servingschools; Skowhegan (ME); On-site; USD 61,339,000 - 66,878,000; Full time

Job summary

Servingschools seeks a School Office Assistant for the Bloomfield Building for the school year. Schedule: 8 hours/day, Monday–Friday. Pay scale: $21.41–$23.34 per hour.

Reports to the Building Administrator and Support Services Manager. Responsibilities include budget assistance, accounts payable, processing vouchers, maintaining school records, updating SIS, greeting visitors, and coordinating opening activities.

Qualifications

• Associate degree required.
• Experience with Microsoft Office programs.
• Ability to work well in a team.
• Strong organizational skills.
• Ability to work with a diverse population.
• Effective communication strategies.
• Knowledge of First Aid, telephone etiquette, accounting, and general office practices.
• Familiarity with district software.

Responsibilities

• Assist with building budget preparation.
• Manage accounts payable and vouchers.
• Maintain all school account records and monthly reconciliations.
• Prepare reports for audits.
• Type administrator correspondence and manage filing.
• Answer phones and handle messages.
• Update SIS and calendar, coordinate opening of school.
• Welcome visitors and coordinate their comfort.
• Ensure safe operations in accordance with OSHA.
• Maintain regular attendance and confidentiality.

Skills

Microsoft Office

Teamwork

Organizational skills

Diversity sensitivity

Communication strategies

First Aid

Telephone etiquette

General office practices

SIS knowledge

District software learning

Education

Associate degree

Tools

District software

Job description

School Year Position

Bloomfield Building

School Office Assistant

School Year Position

8 hours per day / Monday- Friday

Pay Scale: $21.41-23.34

Qualifications

• Minimum associate degree
• Documented experience in Microsoft Office Programs
• Demonstrated ability to work with others in a team setting
• Documented superior organizational skills
• Demonstrated ability to work with a diverse population
• Documented ability of constructive communication strategies
• Documented knowledge of:
• Basic First Aid
• Telephone Etiquette
• Accounting Skills
• General Office Practices
• Demonstrated ability to learn applicable District Software

Reports to: Building Administrator, Support Services Manager

Job Goal: To carry out delegated functions in order to maintain an efficient and effective school.

Performance Responsibilities

• Budget
• Assists with preparation of building budget
• Financial
• Manages accounts payable
• Handles all vouchers from student activities, athletics, and general funds. Issues checks for approved vouchers.
• Maintains up-to-date records of all school accounts.
• Reconciles monthly bank statements.
• Prepares all reports for audits.
• Secretarial
• Responsible for the typing of Administrator's correspondence.
• Maintains office filing system.
• Responsible for all related correspondence and general paperwork that is associated with the Administrator's committee work.
• Responsible for answering the telephone, assisting with telephone messages, interviews, and routine office procedures.
• Assists in maintaining the Administrator's daily calendar.
• Responsible for updating SIS
• Welcomes visitors and arranges for their comfort.
• Responsible for coordinating information for the opening of school: teacher handbook, student handbook, duty schedules, homeroom lists, opening of school agendas, etc.
• Student Insurance
• Maintain file of copies of all accident reports.
• Responsible for issuing insurance forms to all students who have an accident report which requires medical attention.
• General Responsibilities
• Follows proper safety procedures when operating equipment and complies with standard safety and OSHA regulations.
• Maintains a regular schedule to ensure that daily responsibilities are performed; has regular attendance and is punctual for assignments.
• Maintains the poise of a disciplined person. Is tactful in dealing with others resourceful and self-reliant; demonstrates respect for self and others; willingly accepts suggestions and follows instructions; follows the proper channels of command and exercises confidentiality of privileged information relating to school and personal matters.
• Sets a good personal example in the areas of: personal hygiene, neatness and propriety of dress, courtesy, consideration, cooperation and proper use of language (vulgar or sexually suggestive language will not be permitted at any time).

Terms of Employment: See Union Contract

Evaluation: Performance of this position will be evaluated at least annually.

Proof of CHRC/Fingerprinting through Maine Department of Education will be required.

Please Submit

• Resume
• Proof of MDOE CHRC/Fingerprinting

For Further Information, Please Contact Jessica Brown, Support Services Director, 474-9508

EOE