S27-265 - Clerk

Sylvania; Marana (AZ); On-site; USD 20,000 - 28,000; Full time

Job summary

Sylvania in Marana, AZ is seeking an administrative professional to support district office operations with clerical duties, filing, and correspondence.

The role emphasizes strong organization, attention to detail, and the ability to handle multiple tasks in a busy office, with a 9-month term at 40 hours per week and hourly pay of $17.46.

Ideal candidates will have a high school diploma and at least one year of office experience, plus proficiency in Microsoft Office applications.

Qualifications

• High School Diploma or equivalent.
• 1 year previous general office experience.
• Any equivalent combination of training, education and experience that meets minimum requirements.

Responsibilities

• Greet visitors and direct callers to appropriate personnel.
• Prepare reports, meeting minutes, and official correspondence.
• Maintain files and records, including personnel files.
• Schedule appointments and coordinate meetings.
• Provide information on district policies and events.
• Train colleagues and coordinate activities.
• Arrange travel and transportation as needed.
• Transcribe dictation and prepare district/state reports.

Skills

Communication

Organization

Multitasking

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

POSITION SUMMARY

Performs various administrative and clerical duties in support of school or district office activities.

Disclaimer: The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional position specific duties.

PRIMARY DUTIES AND RESPONSIBILITIES

• Greets visitors, receives and directs telephone calls and distributes messages to appropriate personnel.
• Performs the usual office routines and practices associated with a busy yet productive and smoothly-run office.
• Composes, types and transcribes reports, meeting minutes, bulletins, announcements, requisitions, and all other manner of official correspondence.
• Maintains files and records, including official correspondence and personnel files as required.
• Sorts, screens and prioritizes mail.
• Schedules and coordinates appointments, meetings, conferences, etc.
• Serves as an informational resource to staff and public regarding district policies, procedures and events.
• Prepares work orders for maintenance repairs.
• Places orders for office supplies, furniture, equipment, and instructional supplies, etc. as needed.
• Trains co-workers and student aides in office policies and procedures and coordinates their activities.
• Coordinates travel and transportation arrangements as assigned.
• Takes and transcribes dictation of various types, including correspondence, minutes, reports, evaluations, notices and recommendations.
• Takes and transcribes dictation of various types, including correspondence, minutes, reports, evaluations, notices and recommendations.
• May prepare district and state reports, board reports or year end reports.
• Performs related duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES

• Demonstrate general proficiency in computer programs such as Microsoft Excel, Word and Outlook.
• Ability to operate standard office and computer equipment.
• Ability to communicate effectively verbally and in writing.
• Strong organizational and record keeping skills.
• Ability to do basic mathematical computations.
• Ability to apply common sense understanding to solve practical problems and deal with a variety of situations.
• Ability to maintain confidentiality and use of discretion.
• Ability to work cooperatively and courteously with staff, students, parents and community members.
• Perform all duties in accordance with Federal and State laws, district procedures and Board policies.
• Ability to handle confrontation and conflict without an emotional response.
• Produce accurate work and complete assignments with minimal supervision.

QUALIFICATIONS

• High School Diploma or equivalent
• 1 year previous general office experience
• Any equivalent combination of training, education and experience that meets minimum requirements

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to reach with hands and arms. The employee is frequently required to sit and occasionally stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds.

WORK ENVIRONMENT

Indoor office environment. This position regularly works indoors. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with staff and the public.

Internal candidates must submit a request for transfer form signed by your site administrator within 5 working days of the posting date.

$17.46/hour - 9Month regular position - 40 hours/week

EQUALEMPLOYMENTOPPORTUNITY

Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, age, or national origin, is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons.