School Office Assistant - Front Desk, Attendance & Records

Callaway High School; Jackson (MS); On-site; USD 12,000 - 17,000; Full time

Job summary

Callaway High School in Jackson, Mississippi is seeking an Office Assistant to support front-d desk and clerical tasks. The role requires handling phone inquiries, greeting visitors, and relaying information to staff.

Proficiency in word processing, spreadsheets, and SAMS/MSIS is expected. The position supports the office manager with immunization forms, lunch applications, and data entry for student records.

Qualifications

• High school diploma and two years of business college preferred.
• Proficiency in oral and written communication.
• Proficiency in computer skills (word processing, spreadsheet, and SAMS/MSIS).
• Loyalty and professionalism.

Responsibilities

• Answers the telephone; relays information to appropriate personnel; greets visitors; and responds to requests for information as directed.
• Types correspondence including memoranda, letters, and reports; copies educational materials for teachers.
• Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.
• Assists the office manager in a variety of duties including, but not limited to the following: compiling immunization forms; processing lunch applications; verifying and organizing incoming supplies and equipment; and maintaining student discipline records.
• Inputs and maintains required student data on student administration management system including, but not limited to enrolling and withdrawing students and recording demographic data.
• Inputs and maintains required attendance data on student administration management system; completes daily and monthly attendance reports; prints absentee reports; runs and verifies ADA report; enters excused absences when students return.
• Inputs and maintains grades; prints report cards.
• Performs other related duties as requested or assigned

Skills

Oral and written communication

Loyalty and professionalism

Education

High school diploma and two years of business college preferred

Tools

SAMS/MSIS

Word processing

Spreadsheet

Job description

Callaway High School in Jackson, Mississippi is seeking an Office Assistant to support front-d desk and clerical tasks. The role requires handling phone inquiries, greeting visitors, and relaying information to staff.

Proficiency in word processing, spreadsheets, and SAMS/MSIS is expected. The position supports the office manager with immunization forms, lunch applications, and data entry for student records.