School Office Administrative Secretary — Trusted, Efficient Support

KELSO SCHOOL DISTRICT; Kelso (WA); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

Job summary

The Kelso School District is seeking an experienced administrative professional to support daily operations at Lexington Elementary School. You will work with building administration, process payroll records, maintain student and staff records, and prepare reports and communications.

The role requires high school diploma, strong organization, confidentiality, and the ability to multi-task and meet deadlines in a busy school environment.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative secretarial or office management preferred.
• Ability to handle confidential information professionally.
• Strong written and verbal communication and attention to detail.
• Ability to multi-task and meet deadlines in a busy school setting.

Responsibilities

• Maintain accurate payroll records and communicate with the payroll office.
• Establish and monitor annual budget under supervisor direction.
• Receive, deposit and account for building/department funds.
• Coordinate cross-training and ensure timely completion of tasks.
• Maintain student records in the information system and generate required reports.
• Prepare requisitions, purchase orders and order supplies.
• Keep and update records and assist with policy enforcement.
• Distribute grading timelines and provide tech support.
• Assist in preparing Master Schedule and course files.
• File report cards per timelines.

Skills

Admin secretarial

Office management

Communication skills

Detail oriented

Confidential handling

Multitasking

Education

High school diploma or equivalent

Job description

The Kelso School District is seeking an experienced administrative professional to support daily operations at Lexington Elementary School. You will work with building administration, process payroll records, maintain student and staff records, and prepare reports and communications.

The role requires high school diploma, strong organization, confidentiality, and the ability to multi-task and meet deadlines in a busy school environment.