Dynamic School Office Assistant (Substitute) – Clerical & Reception

Hartford Public Schools; Hartford (CT); On-site; USD 21,000 - 29,000; Part time

Job summary

Hartford Public Schools is seeking a substitute Office Assistant to perform confidential clerical duties in a school setting, supporting the principal and staff.

Responsibilities include reception, basic bookkeeping, answering phones, handling mail and copies, maintaining attendance records, and drafting memos. This role requires accuracy, tact, and the ability to work under time constraints in a diverse educational environment.

Qualifications

• Knowledge of bookkeeping principles and practices.
• Proficient with standard office software and equipment.
• High school diploma or GED with business courses.
• Ability to work under pressure and meet tight deadlines.
• Excellent written/spoken English grammar and punctuation.
• Ability to interact effectively with staff, students and the public.
• Basic arithmetic skills.

Responsibilities

• Perform general receptionist duties.
• Perform general bookkeeping duties.
• Answer telephones and screen incoming calls.
• Attend computer and job skills training as requested during work hours.
• Photocopy/collate materials.
• Maintain attendance sheets.
• Type correspondence, memos and other communications.
• Perform other related clerical duties as assigned.

Skills

Bookkeeping principles

Office procedures

Decision making

Relationship building

Tact and courtesy

Grammar and punctuation

Arithmetic skills

Work under pressure

Diversity sensitivity

Education

High school diploma or GED with business courses

Tools

Microsoft Windows'97

PowerPoint

Excel

Outlook

Job description

POSTING NUMBER:N128-2627

POSITION:Office Assistant

LOCATIONS:District-Wide

REPORTS TO:Principal

PRIMARY FUNCTIONS: In the absence of the regular office assistant, the substitute office assistant will perform clerical responsibilities of a confidential and responsible nature requiring knowledge of systems and procedures in a school environment.

TYPICAL DUTIES AND RESPONSIBILITIES:

• Perform general receptionist duties.
• Perform general bookkeeping duties.
• Answer telephones and screen incoming calls.
• Attend computer and job skills training as requested during work hours.
• Photocopy/collate materials.
• Maintain attendance sheets.
• Type correspondence, memos and other communications.
• Perform other related clerical duties as assigned.

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:

• Knowledge of bookkeeping principles and practices where necessary.
• Proficient in the use of modern office procedures, practices and equipment, including Microsoft Windows’97, PowerPoint, Excel, Outlook or whatever is applicable to the specific school.
• Ability to work and make decisions in accordance with rules, regulations and departmental policy and procedures.
• Ability to establish and maintain effective relationships with staff.
• Ability to exercise tact and courtesy in dealing with the public, students, and staff.
• Knowledge of and ability to use Standard English grammar with correct spelling, punctuation and letter form.
• Ability to make basic arithmetical computations and speed and accuracy.
• Must possess a high school diploma or GED supplemented by business courses.
• Ability to work under stressful conditions and work within difficult time constraints.
• Ability to work effectively with diverse groups.

CERTIFICATION REQUIREMENTS: Non-certified.

SALARY AND TERMS OF EMPLOYMENT: Salary in accordance with Hartford Federation of School Secretaries, 2024-2027, $18 per hour.

UNION AFFILIATION: N/A

APPLICATION PROCEDURE: To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, athttps://app.hirenimble.com/jobs/hartford.Candidates’ application and supporting documents will be reviewed.Candidates will be contacted directly by hiring managers for interviews.

Hartford Public Schools (Hartford, Connecticut) is a diverse community of educators and 16,000 students attending 39 distinctive magnet, community, and neighborhood schools located in Connecticut's capital city. Our values are excellence, equity, inclusiveness, collaboration, transparency, and continuous improvement. Our mission is to provide all students with the learning and support needed to succeed in school and life, and our shared vision is that all students will graduate prepared to transform our world.

"Set the bar. Meet the bar. Exceed the bar. Raise the bar!" is the motto of Hartford Public Schools' Superintendent and CEO, Dr. Andraé Townsel. We are committed to continuous improvement, knowing that consistent growth toward abundant academic proficiency and excellence will raise the bar for our students in Hartford.

Achieving this vision requires exceptional educators who share our commitment to every student. In HPS, we recruit and select diverse educators who are committed to our instructional vision: to develop students' individual academic, social, and emotional capacities and growth within the classroom and beyond.If this resonates with you and you're passionate about empowering students to reach their full potential, we'd love to hear from you. Apply now to explore opportunities with Hartford Public Schools.Passion and purpose thrive here!

An Equal Employment Opportunity and Affirmative Action Employer, M/F/V/D

Note:This posting does not necessarily reflect vacancies in the respective subject area and is solely intended to generate a talent pool for current and future Adult Support Paraeducator opportunities.The above description covers the principle duties and responsibilities of the position.The description should not, however, be construed as a complete listing of all duties or as a contract.In all cases, these relationships, functions, and their applications are subject to change by the superintendent of schools.