School Guidance Secretary

Chapel Hill-Carrboro City Schools; Chapel Hill (NC); On-site; USD 32,000 - 44,000; Full time

Job summary

Chapel Hill-Carrboro City Schools in Chapel Hill, NC seeks a School Guidance Secretary to support the principal and teaching staff by handling clerical duties, records, and communications. This 11-month, full-time role focuses on maintaining organized student data, correspondence and materials for classroom activities.

The position requires a high school diploma and strong typing/secretarial skills; prior school experience is desirable.

Qualifications

• High school diploma required.
• Typing, word processing and filing are essential secretarial skills.
• Experience in a school setting is desirable.
• Alternative qualifications may be considered by the Board.

Responsibilities

• Types a variety of materials, such as letters, reports, student records and monthly reports.
• Prepares materials for photocopying and handles mail and messages.
• Receives and routes telephone calls and records messages.
• Orders and maintains supplies as needed.
• Maintains records and reports as requested by the principal.
• Assists teachers in preparing instructional materials.

Skills

Typing

Word processing

Filing

Secretarial skills

School setting experience

Education

High school diploma

Job description

Chapel Hill-Carrboro City Schools Smith Middle School - Chapel Hill, North Carolina Open in Google Maps

School Guidance Secretary

Chapel Hill-Carrboro City Schools Smith Middle School - Chapel Hill, North Carolina Open in Google Maps

This job is also posted in North Carolina School Jobs

Job Details

Job ID: 5905909

Application Deadline: Posted until filled

Posted: Aug 27, 2026 7:02 PM (UTC)

Salary Schedule: Classified; CHCCS Salary Page

Reports To: School Principal

Salary Grade: 102

Work Location: Smith Middle School

FLSA Status: Nonexempt

Work Schedule: 11-Month Position

Job Categories: Support Staff > Secretary

Position Type: Full-time

Job Description

Chapel Hill- Carrboro City Schools

Position Summary

The goal of the School Secretary is to assist and relieve the principal and/or teachers of clerical duties so that he/she/they may devote maximum attention to the education of children.

Essential Duties

• Types a variety of materials, such as letters, reports, student records, teacher tests, monthly reports, etc.
• Prepares materials for photocopying
• Places, receives, routes telephone calls, and records messages
• Orders and maintains supplies as needed
• Obtains, gathers and organizes pertinent data, as required, and puts it into usable form
• Assists teachers in preparing instructional materials as requested
• Maintains such records and reports as requested by the principal
• Receives and distributes mail as requested
• Perform related duties as assigned by supervisor
• Maintain compliance with all company policies and procedures

Education/Experience Requirements

• High school diploma
• Typing, word processing, filing and other secretarial skills
• Experience in a school setting desired
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Disclosure

This document provides descriptive information about the above Chapel Hill-Carrboro City School position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual's ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Chapel Hill-Carrboro City School reserves the right to make changes to this document as deemed necessary without providing advance written notice.

Contact Information

• Erika Newkirk
• 750 S. Merritt Mill Road
• Chapel Hill, North Carolina 27516
• Phone: [phone]
• Email: [e-mail]