School Guidance Secretary

Chapel Hill-Carrboro City Schools; United States; On-site; USD 35,000 - 48,000; Full time

Job summary

Chapel Hill-Carrboro City Schools seek a School Secretary to support the principal and teachers by handling clerical tasks, preparing instructional materials, and maintaining essential records. The role involves typing, filing, and coordinating communications to keep operations efficient.

Responsibilities include managing mail and phone calls, organizing data for reports, and assisting in the preparation of instructional materials while ensuring compliance with district policies.

Qualifications

• High school diploma required.
• Typing, word processing, filing and other secretarial skills.
• Experience in a school setting desired.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

• Types a variety of materials, such as letters, reports, student records, teacher tests, monthly reports, etc.
• Prepares materials for photocopying
• Places, receives, routes telephone calls, and records messages
• Orders and maintains supplies as needed
• Obtains, gathers and organizes pertinent data, as required, and puts it into usable form
• Assists teachers in preparing instructional materials as requested
• Maintains such records and reports as requested by the principal
• Receives and distributes mail as requested
• Perform related duties as assigned by supervisor
• Maintain compliance with all company policies and procedures

Skills

Typing

Word processing

Filing

Secretarial skills

Education

High school diploma

Job description

The goal of the School Secretary is to assist and relieve the principal and/or teachers of clerical duties so that he/she/they may devote maximum attention to the education of children.

• Types a variety of materials, such as letters, reports, student records, teacher tests, monthly reports, etc.
• Prepares materials for photocopying
• Places, receives, routes telephone calls, and records messages
• Orders and maintains supplies as needed
• Obtains, gathers and organizes pertinent data, as required, and puts it into usable form
• Assists teachers in preparing instructional materials as requested
• Maintains such records and reports as requested by the principal
• Receives and distributes mail as requested
• Perform related duties as assigned by supervisor
• Maintain compliance with all company policies and procedures

Education/Experience Requirements

• High school diploma
• Typing, word processing, filing and other secretarial skills
• Experience in a school setting desired
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Disclosure

This document provides descriptive information about the above Chapel Hill-Carrboro City School position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual's ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Chapel Hill-Carrboro City School reserves the right to make changes to this document as deemed necessary without providing advance written notice.

Postings current as of 8/29/2026 2:22:44 PM CST.