School Front Office Lead — Welcoming, Organized & Impactful

Longwood University; California; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Learning Springs Academy is seeking a highly organized, warm, and dependable School Front Office Manager to join our administrative team. The ideal candidate balances outstanding customer service with strong administrative skills and maintains confidentiality and meticulous records.

The role involves greeting families, managing front office operations, coordinating communications, and supporting school leadership with calendars, events, and documentation.

Qualifications

• Experience in a school, childcare, administrative, medical, or customer-service environment preferred.
• Excellent organizational and time-management skills are essential.
• Strong verbal and written communication skills are required.
• Professional, friendly, and approachable demeanor is expected.
• Strong attention to detail and follow-through is important.
• Ability to multitask and prioritize in a busy environment.
• Experience with school management or student information systems is a plus.
• Experience working with children with special needs is highly desirable.

Responsibilities

• Manage the daily operations of the school front office.
• Greet students, parents, staff, and visitors in a warm and professional manner.
• Answer and direct incoming phone calls, emails, and other communications.
• Manage student sign-in/sign-out and daily attendance records.
• Maintain accurate student files, records, and confidential information.
• Monitor the front entrance and ensure appropriate visitor procedures are followed.
• Coordinate school deliveries, mail, supplies, and general office needs.
• Assist with enrollment inquiries, registration paperwork, tours, and new student onboarding.
• Provide administrative support to the Executive Director and school leadership.
• Assist with calendars, meetings, correspondence, forms, and school communications.
• Maintain organized electronic and paper filing systems.
• Assist with tuition, invoices, payments, and other administrative records.

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Professional demeanor

Teamwork

Office software

Student information systems

Tools

Microsoft Office

Google Workspace

Email proficiency

Job description

Learning Springs Academy is seeking a highly organized, warm, and dependable School Front Office Manager to join our administrative team. The ideal candidate balances outstanding customer service with strong administrative skills and maintains confidentiality and meticulous records.

The role involves greeting families, managing front office operations, coordinating communications, and supporting school leadership with calendars, events, and documentation.