School Front Office Assistant - Temp Position

TrulyHired; Sturbridge (MA); On-site; USD 25,000 - 33,000; Full time

Job summary

Old Sturbridge Academy Charter Public School in Sturbridge, MA seeks a temporary School Front Office Assistant for the 2026 fall term (mid-September through November). The role supports the Head of School, handles front desk duties, calendars, and communications with families and staff.

The position is full-time, non-exempt, 40 hours weekly, Monday–Friday, 7:00 a.m. to 3:30 p.m., with a 30-minute unpaid lunch.

Qualifications

• Experience in a school office (preferred).
• Familiarity with diverse learner populations, including English Language Learners and students with disabilities (preferred).
• Good communication with families, staff, and visitors.

Responsibilities

• Front desk receptionist: greets visitors, answers calls, and delivers messages.
• Maintain the Head of School's calendar and schedule.
• Process purchase orders, invoices, and reimbursement requests.
• Assist with school mailings and staff attendance tracking.
• Maintain electronic and paper files and student records.
• Coordinate and disseminate daily dismissal lists and communications.

Job description

Job Description

School Front Office Assistant (Temporary)

Position Overview

Old Sturbridge Academy Charter Public School is seeking a School Front Office Assistant for a temporary assignment running from mid-September through November 2026. Candidates must share OSACPS's mission and EL Education philosophy, which provides K-8 students with rigorous, real-world learning experiences in a supportive and nurturing school community, helping all students to become reflective inquisitors, articulate communicators, critical thinkers, and skilled problem solvers. The successful candidate will bring a collaborative spirit of "we are crew, not passengers." Experience in a school office and familiarity with diverse learner populations, including English Language Learners and students with disabilities, is preferred.

The School Front Office Assistant reports to the Head of School.

Schedule and terms: Full-time, temporary, non-exempt hourly. 40 hours per week, Monday through Friday, 7:00 a.m. to 3:30 p.m., including an unpaid 30-minute meal break. This is a temporary position and is not benefits eligible. The assignment ends in November unless extended in writing, and carries no expectation of continued employment beyond that date.

Mission

Old Sturbridge Academy Charter Public School will provide K-8 students with rigorous, real-world learning experiences in a supportive and nurturing school community, helping all students to become reflective inquisitors, articulate communicators, critical thinkers, and skilled problem solvers. Old Sturbridge Academy Charter Public School, an EL Education (formerly known as Expeditionary Learning) school working in partnership with Old Sturbridge Village, will foster a learning environment that represents all aspects of the diversity spectrum where our students will meet or exceed grade-level expectations in all subject areas.

Key Responsibilities

• Front desk receptionist; answers telephone calls and delivers messages; greets and directs children, parents, substitute teachers, and other visitors
• Maintain the Head of School's calendar
• Process purchase orders, invoices, and reimbursement requests
• Assist with school mailings
• Assist with staff attendance tracking and coverage
• Maintain electronic and paper files
• Assist with recordkeeping requirements
• Progress report and report card communication with staff, printing, and mailing
• Create and disseminate daily dismissal lists
• Assist with the maintenance of student information including database, student records, and class lists
• Monitor the student absentee call-in system and contact parents to verify absences when necessary
• Coordinate and facilitate communication between students, parents, community organizations, and the general public
• Learn, interpret, apply, and explain rules, regulations, policies, and procedures
• Support school events
• Order office and instructional supplies
• Maintain internal and external electronic distribution lists
• Ability to work collaboratively and productively in an organization that prioritizes Diversity, Equity, Accessibility, and Inclusion operations
• Maintain clear documentation of in-progress work to support a smooth transition at the end of the assignment
• Perform other job-related duties as assigned

Working With Our Crew

At Old Sturbridge Academy, our faculty and staff collaborate and support one another and our students through school-wide activities, events, and celebrations. Temporary staff are welcomed into that work and are included in the daily rhythms of the school - arrival and dismissal, team meetings, and the events that fall within the assignment.

You will receive onboarding and training appropriate to the role, and you will work closely with the Head of School and the school operations team throughout your assignment.

All positions at OSA require a satisfactory Criminal Offender Record Information (CORI) background check (unless eligible for a religious or medical exemption) before beginning employment.

Old Sturbridge Academy Charter Public School is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.

Welcome to ATX Learning

Old Sturbridge Academy Charter Public School will provide k-8 students with rigorous, real world learning experiences in a supportive and nurturing school community, helping all students to become reflective inquisitors, articulate communicators, critical thinkers, and skilled problem solvers. Old Sturbridge Academy Charter Public School, an EL Education school working in partnership with Old Sturbridge Village, will foster a learning environment that represents all aspects of the diversity spectrum where our students will meet or exceed grade-level expectations in all subject areas. The school will be distinguished by four key elements of EL Education: a commitment to community, a commitment to high-quality work, a commitment to real world applications and a commitment to imagination, exploration and immersion. A culture of quality will permeate the school and our students will graduate with an understanding of how they learn best and how to advocate for the resources they need when they are challenged.