School Finance Specialist: Bookkeeping & Reporting

Alabama State Department of Education; Alabama; On-site; USD 30,000 - 45,000; Full time

Job summary

Alabama State Department of Education local school secretary/bookkeeper position is responsible for accurately accounting for all financial transactions for the local school, reporting to the Principal and Superintendent, and maintaining clear communication between the public and the school.

The role requires meticulous ledger work, timely preparation of receipts, deposits, and monthly/annual financial statements, in line with the chart of accounts and auditing guidelines.

Qualifications

• Post-secondary degree in accounting or related field or 3 years of verifiable experience with a computerized bookkeeping system.
• Experience with computerized accounting procedures.
• Secretarial skills include typing, filing, grammatical proficiency, and good organizational skills.
• Must relate to the public in a professional manner.

Responsibilities

• Performs daily accounting duties to reflect the financial transactions of the local school, including receipts, deposits, and coding of revenues and expenditures as per the State Dept. of Education chart of accounts.
• Prepares and dispatches required annual and monthly financial reports (Annual Budget, Financial Statements, Monthly Payroll, Bank Reconciliation, etc.) with supporting documentation filed in the Principal’s office.
• Maintains student, personnel, financial, and other local school records per guidelines; records may be audited by the State Dept. of Examiners of Public Accounts.
• Assists with receipts and deposits of the Child Nutrition Program as needed.
• Performs communications with the public in a professional, courteous manner.
• Performs other tasks assigned by higher authority.

Skills

Typing

Secretarial skills

Organizational skills

Education

Post-secondary degree in accounting or related field

Tools

Computerized bookkeeping system

Computerized accounting procedures

Job description

Alabama State Department of Education local school secretary/bookkeeper position is responsible for accurately accounting for all financial transactions for the local school, reporting to the Principal and Superintendent, and maintaining clear communication between the public and the school.

The role requires meticulous ledger work, timely preparation of receipts, deposits, and monthly/annual financial statements, in line with the chart of accounts and auditing guidelines.