Bookkeeper V, Middle School (425D) [198]

Cobb County School District; Marietta (GA); On-site; USD 36,000 - 58,000; Full time

Job summary

The Cobb County School District is seeking a Bookkeeper V for a Middle School location. This role maintains all financial transactions and records, handles funds collection and deposits, verifies invoices, and processes payments in line with district procedures. The position requires a high school diploma and 3–5 years of bookkeeping experience.

The role supports budget development and collaborates with the Principal and backup bookkeeper to ensure accurate financial management for the school.

Qualifications

• Written and oral communication; computer skills (Excel); accounting.
• High School Diploma or GED required.
• 3-5 years' financial or bookkeeping experience preferred.

Responsibilities

• Maintains all financial transactions and records in accordance with board policies and procedures.
• Collects funds from students, parents, staff, and other sources; posts receipts and disbursements.
• Reconciles online student activity payments and verifies vendor invoices.
• Routes purchase requests for approval and ensures funds are available for purchases.
• Submits monthly financial reports and district payments by the deadline.
• Assists with budget development and supports backup bookkeeper as needed.

Skills

Written and oral communication

Accounting

Education

High School Diploma or GED

Tools

Excel

Job description

POSITION TITLE: Bookkeeper V, Middle School
JOB CODE: 425D
DIVISION: Leadership
SALARY SCHEDULE: Local School Clerical
DEPARTMENT: Leadership
WORK DAYS: 198
REPORTS TO: Principal
PAY GRADE: Rank V (NC55)
FLSA: Non-Exempt
PAY FREQUENCY: Monthly
PRIMARY FUNCTION: Maintains financial transactions and records for the local middle school.

Requirements

• Educational Level: High School Diploma or GED required
• Certification/License Required: None
• Experience: 3-5 years' financial or bookkeeping experience preferred
• Physical Activities: Routine physical activities that are required to fulfill job responsibilities
• Knowledge, Skills, & Abilities: Written and oral communication; computer skills (Excel); accounting
• The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

Essential Duties

• Demonstrates prompt and regular attendance.
• Maintains all financial transactions and records in accordance with the Local School Accounting Standard Operating Procedures manual, Local School Accounting Chart of Accounts, Financial Services online Bookkeeper modules, and CCSD Board Policies and Administrative Rules.
• Collects funds from students, parents, staff, community organizations, individuals and student support organizations; collects funds for school clubs; processes all school money and prepares deposits; posts all receipts and disbursements to the local school accounting program.
• Ensures prepared deposits are properly secured in the primary school safe; assists with scheduled armored car pickups; follows procedures and processes required documentation regarding primary school safe. Performs daily verification of deposits and disbursements to school's bank account.
• Reconciles online student activity payments.
• Verifies vendor invoices and resolves any discrepancies. Ensures invoices are paid in accordance with the terms of payment.
• Routes all purchase requests with attached supporting documentation to the Principal for approval. Verifies funds are available for all purchase requests and check requests prior to processing orders and payments.
• Processes and posts approved monthly purchase card transactions; processes all approved orders, including online orders and purchase orders.
• Submits monthly financial reports and District payments to the appropriate central office department by the required deadline.
• Ensures District Performance Contracts are completed and processed for services provided to the local school.
• Assists Principal with budget development.
• Works with the backup Bookkeeper to ensure they are familiar and able to perform the essential bookkeeping duties in the absence of the school Bookkeeper.
• Mentors Temporary Support Bookkeepers as needed.
• Performs other duties as assigned by appropriate administrator.

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