School District HR Coordinator — People & Compliance

Brunswick School Department; Brunswick (ME); On-site; USD 102,181,000 - 109,286,000; Full time

Job summary

The Brunswick School Department is seeking a Human Resources Coordinator to join our Central Office in Brunswick, Maine. This full-year, 8-hour-per-day position supports staff across the district and reports to the Director of Personnel & Finance.

The role handles personnel files, employment applications, new-hire orientation, payroll, taxes, and benefits, working with the finance team. Compensation ranges from $35.66-$38.14 per hour, with benefits and training beginning in January 2027.

Qualifications

• Minimum of Associates Degree or two years’ work related experience.
• Valid background check and CHRC through the Department of Education
• Computer skills: data entry, word processing, database, spreadsheets, google suite.
• Tyler Technologies- School ERP Pro financial software experience preferred.
• Knowledge of general office practices, procedures, and ability to handle sensitive and confidential information.
• Pleasant and efficient communication skills
• Possess good public relations skills.
• Ability to work in a team environment.

Responsibilities

• Develops and maintains files on personnel and other aspects of Brunswick School Department operation.
• Processes employment applications, post vacancy notices, website postings, receives and processes application materials.
• Conducts "new hire" orientation by distributing and processing all new hire paperwork pertaining to payroll, taxes, and benefits.
• Works closely with Payroll Coordinator and other finance office personnel.
• Updates and maintains NEO staff requirements.
• Processes Request for Leave forms for all staff for Superintendent's approval.
• Coordinates COBRA benefits for employees when appropriate.
• Processes and maintains all FMLA and PFML requests, reports, letters, logs, etc.
• Maintains substitute records
• Completes all necessary state and federal reporting requirements as required (NEO, MEPERS, OSHA, ACA, etc)
• Maintains, posts, and distributes seniority lists for teachers and support personnel.
• Prepares and disseminates annual wage agreements, contracts, and reasonable assurances for appropriate staff.
• Maintains current certification information for all professional personnel, authorization information for support personnel, and corresponds with Certification Committee and the Department of Education's Office of Certification staff on such matters.
• Orders and maintains background checks for potential and current employees.
• Maintains current contracted service providers listing for CHRC compliance.
• Keeps informed of all benefit and legal changes in regards to employees.
• Works cooperatively as a team member within the Central Office.
• Performs functions as requested by the supervisor and by the demands of the position.
• Keeps Director of Personnel & Finance informed of any significant areas of concern.
• Maintains confidentiality about all aspects of administrative work.
• Meets and follows all laws and regulations at both the State and Federal levels.
• Follows health and safety procedures established by the district.
• Arrives and departs punctually, notifying appropriate personnel about absences and coverage
• Demonstrates loyalty, dependability, integrity, and other ethical standards.
• Observe all Board and school policies.

Skills

Data entry

Word processing

Database

Spreadsheets

Google Suite

Confidential information

Public relations

Teamwork

Communication skills

Education

Associates Degree or 2 years experience

Tools

Tyler Technologies Pro ERP

Job description

The Brunswick School Department is seeking a Human Resources Coordinator to join our Central Office in Brunswick, Maine. This full-year, 8-hour-per-day position supports staff across the district and reports to the Director of Personnel & Finance.

The role handles personnel files, employment applications, new-hire orientation, payroll, taxes, and benefits, working with the finance team. Compensation ranges from $35.66-$38.14 per hour, with benefits and training beginning in January 2027.