Employee Relations Specialist

Bowdoin College; Brunswick (ME); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Health insurance plans (Medical,Vision

Retirement plan 401(a) and 403(b)

Life and Disability Insurance

Paid Time Off: 20 days vacation, 12 개인

Paid Holidays and Special Days Off

Paid Parental Leave

Facilities access: gym and pool

Free fitness and wellness classes

More: Bowdoin benefits

Job summary

Bowdoin College seeks an Employee Relations Specialist to provide high-level HR administrative, operational, and project support to the Associate Director of Employee Relations & Engagement. You will assist with employee engagement initiatives, new hire orientation, and confidential records while liaising with employees and managers to promote a positive workplace culture.

The role requires strong organization, discretion with sensitive information, and effective communication across

Qualifications

• Associate's degree in HR, Business Administration, Communications or related field; Bachelor's preferred.
• PHR, SPHR or SHRM-CP preferred.
• Proficient in MS Office and HRIS; Workday preferred.
• Strong written and verbal communication.
• Excellent organizational and multi-tasking abilities.

Responsibilities

• Maintain confidential employee relations records per policy.
• Provide guidance on performance management resources to managers.
• Maintain HR systems for engagement surveys and reports.
• Coordinate HR training, engagement activities, and recognition initiatives.
• Process unemployment claims and participate in hearings as needed.
• Support new employee orientation and engagement initiatives.

Skills

HR knowledge

Organized

Detail-oriented

Customer service

Discretion

Communication skills

Education

Associate degree in HR

Bachelor's degree preferred

PHR/SPHR/SHRM-CP preferred

Tools

MS Office

HRIS systems

Workday

Job description

Employee Relations Specialist

As a key member of the Human Resources team, the Employee Relations Specialist provides high-level HR focused administrative, operational, and project support to the Associate Director of Employee Relations & Engagement. This position assists with coordinating employee engagement initiatives and new employee orientation, supporting employee relations processes, organizing training and recognition programs, file management, maintaining confidential records, and preparing reports.

The successful candidate has general HR knowledge, is highly organized, detail-oriented, customer-service focused, and capable of handling sensitive information with discretion. This role serves as a point of contact for employees, managers, and internal stakeholders while supporting efforts that promote a positive employee experience and workplace culture.

If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

Essential Functions

• Assists with employee relations documentation including review of performance check-in’s and departure questionnaires. Maintains confidential employee relations records and documentation in accordance with organizational policies.
• Provides guidance on HR resources and tools related to performance management to managers and leads throughout the campus.
• Maintains HR systems related to employee engagement and employee relations initiatives, including employee engagement surveys. Compiles data and prepares reports on program participation, employee feedback, and departmental activities.
• Coordinates of HR training programs, employee engagement activities, events, and recognition/appreciation initiatives.
• Process and respond to unemployment claims, verifying separation details, and providing wage and benefit information as requested. Participate in phone hearings as appropriate.
• Coordinates HR training programs and employee engagement activities, while supporting existing employee recognition and appreciation initiatives and other HR-sponsored events.

The hiring range for this position is expected to be: $74,500-79,500 annually.

Benefits and Perks

• A variety of health insurance plans (Medical, Vision, Dental)
• Generous Retirement Plan – 401(a) and 403(b)
• Life and Disability Insurance
• Paid Time Off: 20 days of vacation per calendar year, 12 days of personal/sick time
• Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html
• Paid Parental Leave (Available after one year of service)
• Household access to many of the College’s facilities including the gym and pool
• Free fitness and wellness classes!
• And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

Education / Skills Requirements

Associate’s degree in Human Resources, Business Administration, Communications, Public Administration, or a related field; Bachelor’s degree preferred. PHR, SPHR, SHRM-CP preferred.

• Proficient in using computer software including MS Office Suite (Word, Excel, PowerPoint) and HRIS systems, preferrable Workday.
• Ability to work effectively at both a strategic and tactical level.
• Ability to utilize and analyze data to guide decision-making.
• Outstanding written and verbal communication skills with all constituent groups.
• Excellent organizational skills, including the ability to prioritize work, manage multiple tasks simultaneously, and meet deadlines.
• Superior interpersonal skills with the ability to build and maintain relationships with colleagues, managers and executives.

Experience Requirements and/or Equivalents

Two to four years of administrative, human resources, project coordination, or office management experience; 4+ years experience preferred.

• Background in addressing and investigating employee relations concerns, preferably in an education setting or similar work environment.
• Deep knowledge of employment policies, procedures, and best practices, as well as state and federal employment related regulations.
• Experience with maintaining confidentiality of all sensitive human resources information—including personnel records, payroll data, medical documents, and employee relations issues—in compliance with employment laws.

Applicants must meet the minimum qualifications in this posting to be considered for hire.

Standard Work Days and Hours

Standard administrative hours are 8:30am – 5:00pm. This is a full-time position working 40 hours/52 weeks, (1.00 FTE). Exempt positions require the time commitment necessary to complete the essential duties of the position.

This is an on-site role, and candidates must be able to work in person on the Bowdoin College campus in Brunswick, Maine. A hybrid schedule may be discussed after 6 months of employment, based on performance.

We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.

Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Employment Category

Full Time Year Round

FTE

1.00

Benefits Eligible

Yes

Pay Type

Salaried

Background Check Package Requirements

Faculty/Administrative

EEO Statement

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Contact Information

[e-mail] | 207-725-3837 | 216 Maine Street, Brunswick, ME 04011

Bowdoin College is a member of the Diversity Hiring Coalition of Maine, and Live and Work in Maine.