Elementary School Secretary & Front Office Coordinator

Howard County Public School System (HCPSS); Northfield (MN); On-site; USD 36,000 - 52,000; Full time

Job summary

Howard County Public School System (HCPSS) seeks an Elementary Teacher’s Secretary to serve as the front-line contact for families and visitors, ensuring a secure and welcoming school environment. The role includes managing student data, enrollment, attendance, and confidential records in strict compliance with federal and local mandates.

The position supports staff, provides section 504 meeting clerical work, and may back up other staff during non-peak times, aligning with HCPSS strategic goals

Qualifications

• Minimum of a high school diploma or equivalent; foreign credentials evaluated for US equivalence.
• One year of general administrative or clerical experience; an Associate Degree or 60 credit hours may substitute for up to two years of experience.
• Preferred: Experience with Microsoft Office database applications and working in a school setting.

Responsibilities

• Front Office Coverage: manage visitor check-ins and main entrances to ensure a secure environment.
• Handle high-volume phone calls and inquiries with timely routing of messages.
• Provide clerical and administrative support to teachers and administrators.
• Manage enrollment, registration, transfers, and withdrawals of elementary students per local/state procedures.
• Maintain student data in the SIS and ensure confidentiality of records in compliance with FERPA and policies.
• Prepare attendance reports and assist with daily attendance processing.
• Support Section 504 meetings and other student/academic operations as needed.

Skills

SIS TIENET

Reception & communication

Data entry accuracy

Security protocols

Education

Associate degree or 60 credit hours

High school diploma or equivalent

Tools

Microsoft Office

Job description

Howard County Public School System (HCPSS) seeks an Elementary Teacher’s Secretary to serve as the front-line contact for families and visitors, ensuring a secure and welcoming school environment. The role includes managing student data, enrollment, attendance, and confidential records in strict compliance with federal and local mandates.

The position supports staff, provides section 504 meeting clerical work, and may back up other staff during non-peak times, aligning with HCPSS strategic goals