School District Administrative Assistant

Hamilton County Schools; Chattanooga (TN); On-site; USD 42,000 - 62,000; Full time

Job summary

Hamilton County Schools in Chattanooga, TN, seeks an administrative office support person to assist assigned supervisors. The role includes handling calls, visitor reception, budget-related tasks, payroll, and calendar coordination.

Proficiency in Microsoft Office and Google Docs is essential, with emphasis on accuracy, confidentiality, and professional communication. Responsibilities cover data entry, reporting, and maintaining office procedures, while collaborating with district staff,

Qualifications

• High school diploma or GED required.
• 3 years of office administration, project management, budget administration, or payroll experience; school environment preferred.
• May require valid driver's license and Notary Public certification.

Responsibilities

• Acts in a professional, respectful, and welcoming manner at all times.
• Provides quality services and support to school and other stakeholders.
• Answers telephone calls and greets visitors; directs to appropriate personnel; records/relays messages.
• Processes documentation related to budget, purchasing, accounts payable, and payroll; monitors expenditures.
• Maintains calendars, coordinates travel, registrations and related plans for department staff.
• Operates computer systems and maintains spreadsheets; creates reports using technology.
• Keeps department calendars updated and communicates impending issues to supervisors.
• Maintains confidentiality and adheres to the Teacher Code of Ethics.

Skills

Task prioritization

Professional judgment

Communication skills

MS Office & Google Docs

Problem solving

Presentation & reporting

Education

High school diploma or GED

Notary Public certification

Job description

Hamilton County Schools in Chattanooga, TN, seeks an administrative office support person to assist assigned supervisors. The role includes handling calls, visitor reception, budget-related tasks, payroll, and calendar coordination.

Proficiency in Microsoft Office and Google Docs is essential, with emphasis on accuracy, confidentiality, and professional communication. Responsibilities cover data entry, reporting, and maintaining office procedures, while collaborating with district staff,