School Counseling Office Coordinator

Loudoun County Public Schools; Goose Creek Village (VA); On-site; USD 35,000 - 45,000; Full time

Job summary

Loudoun County Public Schools seeks an administrative assistant to support the School Counseling Office. The role involves clerical tasks, greeting visitors, handling confidential information, and maintaining student records.

You will support the director and counselors, manage inquiries, prepare transcripts and admissions documents, and assist with the student information system pre-registration and related data reporting.

Qualifications

• High School Diploma or GED required.
• Progressively responsible clerical/administrative experience expected.
• Proficient in MS Office applications including Access/Excel/Word/PowerPoint.
• Ability to handle confidential information and work independently.

Responsibilities

• Plan, initiate, and organize administrative activities in the School Counseling Office.
• Serve as administrative assistant to the director of school counseling and support counselors.
• Manage inquiries from parents, staff, and visitors; escalate as needed.
• Prepare and review correspondence for the director.
• Assist in preparing transcripts and college admission documents.
• Maintain and assemble student scholastic records; produce required reports.
• Maintain Master Schedule for the School Counseling Office; assist with student registrations and activation of ParentVUE.
• Provide back-up registrar support during absences or peak periods.

Skills

Microsoft Office

Data entry

Communication skills

Confidentiality

Independent work

Education

High School Diploma or GED

Tools

Microsoft Access

Excel

Word

PowerPoint

Job description

Loudoun County Public Schools seeks an administrative assistant to support the School Counseling Office. The role involves clerical tasks, greeting visitors, handling confidential information, and maintaining student records.

You will support the director and counselors, manage inquiries, prepare transcripts and admissions documents, and assist with the student information system pre-registration and related data reporting.