Impactful School Counseling Admin Assistant

Heritage High School; Leesburg (VA); On-site; USD 35,000 - 45,000; Full time

Job summary

Heritage High School in Leesburg, VA seeks an Administrative Assistant for the School Counseling Office. You will handle clerical tasks, manage the Master Schedule, and assist counselors with transcripts and college documents.

Responsibilities include answering inquiries, maintaining confidential records, and supporting enrollment activities. Strong MS Office skills and discretion are essential for this fast-paced role.

Qualifications

• High School Diploma or GED required.
• Progressively responsible clerical or administrative experience.
• Citizenship, residency or work visa required.

Responsibilities

• Plan, initiate, and organize administrative activities within the School Counseling Office.
• Serve as the administrative assistant to the director of school counseling and support the school counselors.
• Manage inquiries from parents, staff and visitors; provide initial response and route to director/counselor.
• Prepare and review correspondence requested by the director.
• Assist in preparing transcripts and college admission documentation.
• Maintain and assemble student scholastic records and reports.
• Manage the Master Schedule for the School Counseling Office.
• Assist with enrollment and pre-registration processes and data activation in ParentVUE.

Skills

Accounting basics

Memoranda writing

Confidentiality handling

Time management

Business English

Office equipment knowledge

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Access

Excel

Word

PowerPoint

Job description

Heritage High School in Leesburg, VA seeks an Administrative Assistant for the School Counseling Office. You will handle clerical tasks, manage the Master Schedule, and assist counselors with transcripts and college documents.

Responsibilities include answering inquiries, maintaining confidential records, and supporting enrollment activities. Strong MS Office skills and discretion are essential for this fast-paced role.