School Bookkeeper & Financial Records Clerk

Cedar Rapids Community School District; Cedar Rapids (IA); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Standard Employee Benefit

Job summary

Cedar Rapids Jefferson High School in Cedar Rapids, Iowa seeks a Bookkeeper to manage accounting processes, deposits, and district fund bookkeeping. This role uses Visions, Infinite Campus, and Frontline/AppliTrack to keep records current and accurate.

Responsibilities include handling cash, deposits, purchasing, and preparing year-end documents. Strong attention to detail, communication, and the ability to work with limited supervision are required.

Qualifications

• Accounting preparation and experience.
• Knowledge in the operation of computers word, excel, database and e-mail. Both Microsoft & Google systems are used.
• Knowledge of Purchasing Card and Frontline/AppliTrack.
• Knowledge of Infinite Campus, Visions & Bound & Files.com a plus.
• Good oral and written communication skills.
• Dress in professional manner.
• Ability to prioritize, organize, and initiate responsibility.
• Ability to work under pressure with frequent interruptions.
• Willing to participate in ongoing training.
• Ability to work with limited supervision.

Responsibilities

• Follow cash management procedures according to district policy.
• Use Visions software accounting program to record and receipt activity and building account monies.
• Collect fees and charges from students in Infinite Campus system, including student\'s band, choir & orchestra fees.
• Prepare deposits for district transport and student activity fund to bank.
• Enter quotes to secure and issue purchase orders in Visions software.
• Order supplies, textbooks, and instructional materials as needed.
• Authenticate bills and enter into Visions software.
• Handle paperwork involved with bookkeeping for the activity fund and building controlled accounts including athletic, academic intramural and club funds.
• Coordinate financial activities with sponsoring teachers and coaches.
• Prepare change/start-up cash for some events.
• Work with supervising principal on preparing next fiscal year building budget.
• Maintain accurate records of all financial transactions, including monthly reconciliations of accounts and distribution to coaches/advisors.
• Reconcile and approval of purchasing card transactions on yours and others cards.
• Help in the yearly process for parking signup, distribution & issuing of tag, as well as assigning tickets to student accounts in Infinite Campus.
• Participate in yearly audit as requested by district accounting department.
• Prepare year end documentation as preparation of collection notices on accounts.
• Communicate & maintain grant documentation along with district business services department.
• Assist in ensuring that all local and state laws pertaining to student attendance are followed.
• Provide assistance in ensuring that all attendance records and protocols are followed daily.
• Other duties as assigned.

Skills

Accounting

Communication skills

Prioritization/organization

Education

GED

High School Diploma

Tools

Visions

Infinite Campus

Frontline/AppliTrack

Bound & Files.com

Microsoft Word/Excel

Google Systems

Job description

Cedar Rapids Jefferson High School in Cedar Rapids, Iowa seeks a Bookkeeper to manage accounting processes, deposits, and district fund bookkeeping. This role uses Visions, Infinite Campus, and Frontline/AppliTrack to keep records current and accurate.

Responsibilities include handling cash, deposits, purchasing, and preparing year-end documents. Strong attention to detail, communication, and the ability to work with limited supervision are required.