School Finance & Accounts Specialist

Cedar Rapids Community School District; United States; On-site; USD 35,000 - 52,000; Full time

Job summary

The Cedar Rapids Community School District is seeking a 12-month Secretarial/Clerical position at Jefferson High School to manage cash, record activity, and oversee student fee collections and purchasing workflows.

The role requires strong accounting skills, proficiency with Visions, Infinite Campus, Frontline/AppliTrack, and Microsoft/Google tools, plus the ability to work with supervision and handle multiple tasks under pressure.

Qualifications

• Accounting preparation and experience.
• Knowledge in the operation of computers – word, excel, database and e-mail. Both Microsoft & Google systems are used.
• Knowledge of Purchasing Card and Frontline/AppliTrack.
• Knowledge of Infinite Campus, Visions & Bound & Files.com a plus.
• Good oral and written communication skills.
• Dress in professional manner.
• Ability to prioritize, organize, and initiate responsibility.
• Ability to work under pressure with frequent interruptions.
• Willing to participate in ongoing training.
• Ability to work with limited supervision.

Responsibilities

• Follow cash management procedures according to district policy.
• Use Visions software accounting program to record and receipt activity and building account monies.
• Collect fees and charges from students in Infinite Campus system, including student’s band, choir & orchestra fees.
• Prepare deposits for district transport and student activity fund to bank.
• Enter quotes to secure and issue purchase orders in Visions software.
• Order supplies, textbooks, and instructional materials as needed.
• Authenticate bills and enter into Visions software.
• Handle paperwork involved with bookkeeping for the activity fund and building controlled accounts including athletic, academic intramural and club funds.
• Coordinate financial activities with sponsoring teachers and coaches.
• Prepare change/start-up cash for some events.
• Work with supervising principal on preparing next fiscal year building budget.
• Maintain accurate records of all financial transactions, including monthly reconciliations of accounts and distribution to coaches/advisors.
• Reconcile and approval of purchasing card transactions on yours and others cards.
• Help in the yearly process for parking signup, distribution & issuing of tag, as well as assigning tickets to student accounts in Infinite Campus.
• Participate in yearly audit as requested by district accounting department.
• Prepare year end documentation as preparation of collection notices on accounts.
• Communicate & maintain grant documentation along with district business services department.
• Assist in ensuring that all local and state laws pertaining to student attendance are followed.
• Provide assistance in ensuring that all attendance records and protocols are followed daily.
• Other duties as assigned.

Skills

Accounting preparation

Word & Excel

Google systems

Visions accounting

Infinite Campus

Purchasing Card

Frontline/AppliTrack

Communication skills

Organizational skills

Work under pressure

Tools

Visions software

Infinite Campus

Frontline/AppliTrack

Bound & Files.com

Microsoft Office

Google Workspace

Job description

The Cedar Rapids Community School District is seeking a 12-month Secretarial/Clerical position at Jefferson High School to manage cash, record activity, and oversee student fee collections and purchasing workflows.

The role requires strong accounting skills, proficiency with Visions, Infinite Campus, Frontline/AppliTrack, and Microsoft/Google tools, plus the ability to work with supervision and handle multiple tasks under pressure.