School Bookkeeper: Financial Ops & Fundraising Expert

Maury County Public Schools; Columbia (TN); On-site; USD 30,000 - 48,000; Full time

Job summary

Maury County Public Schools is seeking a dedicated Financial Clerk to support the school-level finance function. The role involves maintaining accurate records of receipts and disbursements, processing payments, and coordinating deposits with administrative staff.

You will handle fundraising finances, ensure timely reporting, and assist with audits to uphold district policies. The position requires meticulous recordkeeping, strong coordination with administrators, and adherence to financial

Responsibilities

• Keep records of all salary supplements paid by the school.
• Transport deposits to the bank at least twice per week.
• Keep an accurate record of all receipts and disbursements.
• Maintains financial records related to student activities and/or events (e.g., ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.).
• Monitors financial procedures with individuals responsible for school site financial operations (e.g., student activities, fundraisers, bookstore, Athletic Department, student clubs, etc.).
• Collects funds from all academic and athletic student events (e.g., ticket sales, yearbook purchases, etc.).
• Submits field trip and fundraiser documents to the central office for approval and maintains a record of these authorizations.
• Complete and verify all fundraiser completion listing all monies spent with funds generated from fundraiser.
• Submits donation letters to the central office for approval and prepares documentation of donations for audit.
• Requisitions and purchases all supplies and materials for the school/office and maintains the school office inventory.
• Process checks for payment of all school bills.
• Work closely with administration, faculty, and staff on a regular basis to ensure internal controls are being followed according to school board policy.
• Communicate needs to athletic director(s) regarding necessary paperwork for officials, i.e., completing a W-9 each year.
• Prepare and verify all end of month reporting – including reconciling bank statements.
• Scan and/or or keep hard copies of all receipts, disbursements, fundraisers, donations, contracts, communication with outside vendors and supporting documentation.
• Performs general clerical functions (e.g., answering telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) for the purpose of supporting site activities.
• Provides all aspects of annual audit and pre-audit (registers, fundraiser summaries, copies of collection logs).
• Prepares written materials and electronic financial information (e.g., receipt report, student fees, gifts/donations, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
• Processes financial information (e.g., all purchase orders, accounts payable, payments for officials/security for home athletic events, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices. Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
• Responds to inquiries and/or initiates requests for information (staff, administration, vendors, warehouse, District staff, etc.) regarding financial information for the purpose of providing information, direction, purchasing, and/or referral.

Job description

Maury County Public Schools is seeking a dedicated Financial Clerk to support the school-level finance function. The role involves maintaining accurate records of receipts and disbursements, processing payments, and coordinating deposits with administrative staff.

You will handle fundraising finances, ensure timely reporting, and assist with audits to uphold district policies. The position requires meticulous recordkeeping, strong coordination with administrators, and adherence to financial