School Based Site Coordinator (Licensed Program)

Horizon Education Centers; Cleveland (OH); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical coverage

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

Tuition assistance

Retirement plan (403b)

Job summary

Horizon Education Centers seeks a School-Based Site Coordinator in Cleveland, OH to lead after-school programming at a CMSD partner school. You will supervise staff, manage enrollment, and ensure safe, engaging spaces aligned with licensing rules.

Responsibilities include coordinating with school personnel, maintaining records for CACFP and SUTQ, and building community partnerships to enrich the program. Strong communication and organizational skills are essential.

Qualifications

• Requires associate’s degree or higher in education or related field.
• Experience in education is preferred.
• Demonstrates strong interpersonal and customer service skills.

Responsibilities

• Coordinate and oversee before/after school programming within the partner school.
• Supervise and develop site staff, including onboarding and scheduling.
• Maintain budget, order supplies, and manage enrollment and attendance.
• Ensure compliance with licensing, CACFP, and Step Up to Quality requirements.
• Build partnerships and attend monthly coordination meetings.
• Maintain student files and data in ProCare and related systems.

Skills

Interpersonal skills

Customer service

Communication (verbal & written)

Multitasking

Time management

Organizational skills

Problem-solving

Team collaboration

Education

Associate’s degree or higher in education or related field

Tools

Microsoft Office Suite

Excel

Job description

Are you a passionate leader who enjoys creating safe, fun, and enriching experiences for school-age children? We are looking for a School-Based Site Coordinator to oversee daily operations, guide staff, and ensure a positive environment where children can learn and grow outside of school hours.For over 46 years, Horizon has been at the forefront of providing high-quality care and education, significantly shaping the lives of children. Horizon offers programs for children 6 weeks to 14 years of age. Our Mission: to provide high-quality early childhood education, care, and youth development programs. Horizon Education Centers proudly serves a range of communities in Cleveland, Elyria, Lorain, North Olmsted, Berea, Parma, and Lakewood. These primary communities are at the heart of our commitment to early childhood education.Licensed School-Based Coordinator 2026-2027Location: CMSD Clara E. Westropp Elementary School in Cleveland, OhioSalary Information: Full-time salaried positionHours: General Hours are 8:30 am to 5:30 pm, Monday-Friday (may adjust to meet specific site hours)Reports to: 21st Century Division ExecutiveJob Description:Responsible for coordination and execution of before and after school programming within the partner schoolMust maintain collaborative relationship with site school principal and personnel, regular meetings requiredIdentify and organize program spaces with school personnel; work with the school-based staff to ensure spaces are kept clean and organizedDemonstrate knowledge of child care licensing rulesDemonstrate knowledge of Step Up to Quality requirements; required to maintain Gold levelData collection and good record keeping for CACFP, licensing, and Step Up to QualityRecruitment, hiring, supervision and development of all staff, including onboarding, orientation, payroll, staff schedules, and maintaining staff longevityResponsible for site’s monthly budget and ordering necessary supplies within Horizon’s parametersEnsure customer satisfaction; maintain enrollment and attendance percentagesResponsible for business operations. These tasks include:Collect tuition payments from parents by the 15th of every monthReview Procare attendance daily, email Admin daily that the previous day is completeReview New Enrollment packets, get signatures and maintain active and inactive filesReview TAP/Kinderconnect daily, report to Admin every Monday for previous weekAssist parents with all TAPs, ensure families are meeting their hoursEnroll and register new families, enter all data into ProCare SystemMaintain children’s files, including all ODJFS requirements, ETA, Medical, etc.Report Billing, field trips, and withdrawal dates to adminBuild systems to support and oversee safety and security of the childrenPlan and implement process for academic success of afterschool students, working with families and school day staffSupport and help Lead Teachers in creating and implementing lesson plans and activitiesMeet program goals identified by the schoolDevelop working relationship with partner Horizon Center and other Site CoordinatorsIdentify, contract and work with community partnerships to enrich and strengthen programAttend monthly SAC meetings at North Olmsted Library, monthly Summer Planning meetings at Admin, monthly Business Coordinator meetings at Admin, and Quarterly Director Meetings at AdminOccasional travel required for professional development, marketing, and meetingsMaintain professionalism and confidentiality with personnel and family informationMay require frequent lifting and carrying of larger items, including but not limited to deliveriesAll other duties as needed/assignedAn associate’s degree or higher is required in education or a related field; experience with education is preferredMust be able to adapt quickly to changing environments and assignments as requiredHas the ability to build positive relationships with coworkers, families, vendors, and the community through prompt and accurate response and service, cheerful and professional attitude, and problem-solving spiritMust have strong interpersonal and customer service skills; and be able to expertly deal with internal and external individuals in a positive mannerMust possess excellent communication skills, both verbal and writtenMust be able to multitask and have strong detail-oriented, time management, and organizational skillsMust be able to work independently, as well as collaboratively as an active part of a teamMust be proficient in Microsoft Office Suite and other software programs, with an emphasis on ExcelWillingness to update job knowledge with required training, DCY licensing rules and SUTQ professional development opportunities, and industry trendsMust be able to lift and carry a minimum of 40 lbs. as requiredMust be able to pass background checks and physical/ medical screening as requiredEmployee Benefits:Medical coverage for employees who work 30+ hours a week, year-roundDental, Vision, and Life Insurance for year-round, full-time or part-time 20+ hours per weekVirtual Health Care and Mental Health Care for year-round or seasonal employees, full-time or part-time 20+ hours a weekPre-paid employment screenings/onboarding, including, but not limited to, fingerprints, and physical/immunization for all employeesPaid Time Off (after 90-day probationary period) and Holiday Pay (after your 1st full pay period for New Hires)Paid professional development for full or part-time positionsLearn and Earn Tuition Programs for year-round full-time or part-time 20+ hours per week positions403(b) Retirement Savings Plan with match options after a year of employment for year-round, full-time or part-time 20+ hour positionsDiscounted childcare for all full-time, part-time or seasonal positions (must apply or prove not eligible for publicly funded childcare)