School Based Site Coordinator (Licensed Program)

Paycom; Cleveland (OH); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Medical coverage for 30+ hours

Dental, Vision, and Life Insurance

Virtual Health Care and Mental Health

Pre-paid employment screenings

Paid Time Off

Professional development

Tuition programs

403(b) Retirement Savings Plan with 1+

Discounted childcare

Job summary

Horizon Education Centers is seeking a Licensed School-Based Coordinator for the 2026-2027 school year at CMSD Clara E. Westropp Elementary School in Cleveland, OH.

This full-time role oversees before/after school programming, staff supervision, and budget management within Horizon parameters. You will collaborate with school personnel, lead lesson planning support, ensure compliance with licensing and Step Up to Quality, and drive enrollment and attendance goals while maintaining

Qualifications

• An associate’s degree or higher is required in education or a related field; experience with education is preferred.
• Must adapt quickly to changing environments and assignments.
• Has ability to build positive relationships with coworkers, families, vendors, and the community.
• Excellent communication skills, both verbal and written.
• Must multitask with strong detail-oriented, time management, and organizational skills.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite and Excel.

Responsibilities

• Coordinate before and after school programming within the partner school.
• Maintain collaborative relationship with site principal and personnel; regular meetings required.
• Identify and organize program spaces with school personnel; ensure spaces are clean and organized.
• Demonstrate knowledge of child care licensing rules.
• Maintain Gold level for Step Up to Quality.
• Data collection and record keeping for CACFP, licensing, and Step Up to Quality.
• Recruitment, hiring, supervision and development of all staff, onboarding, payroll, and schedules.
• Manage site budget and ordering within Horizon’s parameters.
• Ensure customer satisfaction; maintain enrollment and attendance percentages.
• Handle monthly finances: tuition collection by the 15th; review attendance; manage enrollment files.

Skills

Leadership

Interpersonal skills

Customer service

Communication skills

Multitasking

Time management

Teamwork

Education

Associate's degree or higher in education or related field

Tools

Microsoft Office Suite

Excel

Job description

Job Details

Job Location: Clara E. Westropp Horizon School Age Site - Cleveland, OH 44135

Salary Range: $41,500.00 - $47,500.00

Are you a passionate leader who enjoys creating safe, fun, and enriching experiences for school-age children? We are looking for a School-Based Site Coordinator to oversee daily operations, guide staff, and ensure a positive environment where children can learn and grow outside of school hours.

For over 46 years, Horizon has been at the forefront of providing high-quality care and education, significantly shaping the lives of children. Horizon offers programs for children 6 weeks to 14 years of age.

Our Mission: to provide high-quality early childhood education, care, and youth development programs. Horizon Education Centers proudly serves a range of communities in Cleveland, Elyria, Lorain, North Olmsted, Berea, Parma, and Lakewood. These primary communities are at the heart of our commitment to early childhood education.

Position Details

Licensed School-Based Coordinator 2026-2027

Location: CMSD Clara E. Westropp Elementary School in Cleveland, Ohio

Salary Information: Full-time salaried position

Hours: General Hours are 8:30 am to 5:30 pm, Monday-Friday (may adjust to meet specific site hours)

Reports to: 21st Century Division Executive

Job Description

• Responsible for coordination and execution of before and after school programming within the partner school
• Must maintain collaborative relationship with site school principal and personnel, regular meetings required
• Identify and organize program spaces with school personnel; work with the school-based staff to ensure spaces are kept clean and organized
• Demonstrate knowledge of child care licensing rules
• Demonstrate knowledge of Step Up to Quality requirements; required to maintain Gold level
• Data collection and good record keeping for CACFP, licensing, and Step Up to Quality
• Recruitment, hiring, supervision and development of all staff, including onboarding, orientation, payroll, staff schedules, and maintaining staff longevity
• Responsible for site’s monthly budget and ordering necessary supplies within Horizon’s parameters
• Ensure customer satisfaction; maintain enrollment and attendance percentages
• Responsible for business operations. These tasks include:
  • Collect tuition payments from parents by the 15th of every month
  • Review Procare attendance daily, email Admin daily that the previous day is complete
  • Review New Enrollment packets, get signatures and maintain active and inactive files
  • Review TAP/Kinderconnect daily, report to Admin every Monday for previous week
  • Assist parents with all TAPs, ensure families are meeting their hours
  • Enroll and register new families, enter all data into ProCare System
  • Maintain children’s files, including all ODJFS requirements, ETA, Medical, etc.
  • Report Billing, field trips, and withdrawal dates to admin
  • Build systems to support and oversee safety and security of the children
  • Plan and implement process for academic success of afterschool students, working with families and school day staff
  • Support and help Lead Teachers in creating and implementing lesson plans and activities
  • Meet program goals identified by the school
  • Develop working relationship with partner Horizon Center and other Site Coordinators
  • Identify, contract and work with community partnerships to enrich and strengthen program
  • Attend monthly SAC meetings at North Olmsted Library, monthly Summer Planning meetings at Admin, monthly Business Coordinator meetings at Admin, and Quarterly Director Meetings at Admin
  • Occasional travel required for professional development, marketing, and meetings
  • Maintain professionalism and confidentiality with personnel and family information
  • May require frequent lifting and carrying of larger items, including but not limited to deliveries
  • All other duties as needed/assigned

Qualifications

• An associate’s degree or higher is required in education or a related field; experience with education is preferred
• Must be able to adapt quickly to changing environments and assignments as required
• Has the ability to build positive relationships with coworkers, families, vendors, and the community through prompt and accurate response and service, cheerful and professional attitude, and problem-solving spirit
• Must have strong interpersonal and customer service skills; and be able to expertly deal with internal and external individuals in a positive manner
• Must possess excellent communication skills, both verbal and written
• Must be able to multitask and have strong detail-oriented, time management, and organizational skills
• Must be able to work independently, as well as collaboratively as an active part of a team
• Must be proficient in Microsoft Office Suite and other software programs, with an emphasis on Excel
• Willingness to update job knowledge with required training, DCY licensing rules and SUTQ professional development opportunities, and industry trends
• Must be able to lift and carry a minimum of 40 lbs. as required
• Must be able to pass background checks and physical/ medical screening as required

Employee Benefits

• Medical coverage for employees who work 30+ hours a week, year-round
• Dental, Vision, and Life Insurance for year-round, full-time or part-time 20+ hours per week
• Virtual Health Care and Mental Health Care for year-round or seasonal employees, full-time or part-time 20+ hours a week
• Pre-paid employment screenings/onboarding, including, but not limited to, fingerprints, and physical/immunization for all employees
• Paid Time Off (after 90-day probationary period) and Holiday Pay (after your 1st full pay period for New Hires)
• Paid professional development for full or part-time positions
• Learn and Earn Tuition Programs for year-round full-time or part-time 20+ hours per week positions
• 403(b) Retirement Savings Plan with match options after a year of employment for year-round, full-time or part-time 20+ hour positions
• Discounted childcare for all full-time, part-time or seasonal positions (must apply or prove not eligible for publicly funded childcare)