School Administrative Secretary - Payroll & Office Ops

LINCOLN MAGNET SCHOOL; Springfield (IL); On-site; USD 46,000 - 51,000; Full time

Job summary

Lincoln Magnet School in Springfield, Illinois is seeking a Secretary V to provide front-office support, manage funds and paperwork, answer calls, and assist the principal and staff.

The position requires neat appearance, strong English spelling, 45 wpm typing, proficiency in Microsoft Office and FileMaker, and the ability to work with teachers, students and the public. 8 hours per day, 260 working days per year, starting immediately.

Qualifications

• Neat appearance and professional office etiquette are required.
• Ability to follow written and oral directions with minimal supervision.
• Must communicate well with principals, teachers, parents and the public.
• Strong literacy and accurate spelling in business English.
• Experience with Microsoft Office suite and FileMaker is preferred.
• Typing speed of at least 45 words per minute.

Responsibilities

• Maintain bookkeeping records for Revolving Fund, Instructional Fund and Activities Account.
• Prepare monthly substitute rating sheets and type Principal’s correspondence.
• Order supplies for the office, classrooms and building.
• Answer incoming calls and assist visitors as needed.
• Administer minor first aid and perform other duties as assigned.

Skills

Neat appearance

Telephone etiquette

Public schools interest

Follow written and oral directions

Willingness to cross-train

Communication with staff/public

Business English

Typing 45 wpm

Tools

Microsoft Office

Word

Excel

FileMaker

Job description

Lincoln Magnet School in Springfield, Illinois is seeking a Secretary V to provide front-office support, manage funds and paperwork, answer calls, and assist the principal and staff.

The position requires neat appearance, strong English spelling, 45 wpm typing, proficiency in Microsoft Office and FileMaker, and the ability to work with teachers, students and the public. 8 hours per day, 260 working days per year, starting immediately.