School Administrative Secretary & Front Desk Liaison

Kentwood Public Schools; Grand Rapids (MI); On-site; USD 34,000 - 45,000; Full time

Job summary

Kentwood Public Schools in Grand Rapids, MI seeks a Secretary to the Assistant Principal. The role supports the building administrator, handles scheduling, ordering, and student enrollment duties, and serves as a courteous front-line contact for parents and visitors.

The position requires post-secondary secretarial training or equivalent experience, strong computer skills, and a strong customer service mindset. It is a non-discriminatory, non-exempt role with regular attendance.

Qualifications

• Post high school education in secretarial skills or 3–5 years’ experience as a secretary.
• Associates degree preferred.
• Experience with computers and Windows-based programs is required.
• Willing to learn district email, student records, payroll, and financial systems.
• Excellent customer service and communication skills (verbal and written).
• Ability to work independently with minimal direction.
• Excellent organizational and record maintenance skills.

Responsibilities

• Be the first contact for parents and visitors, providing positive service.
• Schedule appointments and maintain calendars for administrators and activities.
• Order and manage school supplies and equipment; process requisitions.
• Dispense medication and maintain related records as requested.
• Assist substitute teachers by documenting practices and time reports.
• Support enrollment processes and parental involvement efforts.
• Interact professionally with staff, students, parents, and community.

Skills

Customer service

Verbal/written communication

Independent work

Organization

Confidentiality

Multitasking

Stress management

Initiative

Education

Post secondary secretarial education

Associates degree preferred

Tools

Windows-based software

District systems (email, payroll, student records)

Job description

Kentwood Public Schools in Grand Rapids, MI seeks a Secretary to the Assistant Principal. The role supports the building administrator, handles scheduling, ordering, and student enrollment duties, and serves as a courteous front-line contact for parents and visitors.

The position requires post-secondary secretarial training or equivalent experience, strong computer skills, and a strong customer service mindset. It is a non-discriminatory, non-exempt role with regular attendance.