Second Secretary- Bilingual preferred (Shared Burton Elem/Burton Middle)

Young World Physical Education; Grand Rapids (MI); On-site; USD 25,000 - 28,000; Full time

Job summary

Grand Rapids Public Schools (GRPS) is seeking a Second Secretary for Burton Elem. and Burton Middle. The role provides secretarial support to the principal and head secretary in a shared position. Duties include scheduling, attendance, records, and basic data management.

Requirements include a high school diploma and at least one year of secretarial experience. Strong communication, teamwork, and professional interaction with students, families, and staff are essential.

Qualifications

• High School diploma or equivalent.
• One year of successful previous secretarial experience.
• Excellent written and verbal communication skills.
• Ability to work well with others and participate as a member of the team.

Responsibilities

• Assist with the scheduling of appointments and maintain calendar for building administrator.
• Assist the building administrator with various tasks including message handling, written communications, answering mail, filing, and scheduling.
• Assist with recording all scholar daily attendance when required.
• Assist with the recording of scholar data information in school file and files for pupil personnel as they enroll or drop.
• Maintain the computerized scholar information system.
• Process and deliver bank deposits.
• Receive and send school records.
• Assist with attendance when required.
• Work with scan sheets for report cards, coordinate distribution, etc.
• Interact with co-workers, administration, scholars, parents and the community in positive, supportive and cooperative ways.
• Performs other duties as assigned.

Skills

Excellent written & verbal comms

Public relations skills

Team player

Experience with computers

Diversity sensitivity

Education

High School diploma or equivalent

One year of secretarial experience

Job description

Second Secretary- Bilingual preferred (Shared Burton Elem/Burton Middle)

Grand Rapids Public Schools Burton Middle School (6-8) - Grand Rapids, Michigan Open in Google Maps

This job is also posted in Grand Rapids Public School District , and Kent ISD

Job Details

Job ID: 5877518
Application Deadline: Posted until filled
Re-Posted: Aug 14, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.

GRPS MISSION: Our mission is to ensure that all scholars are educated, self-directed and productive members of society.

Secretary - Second (Shared Position between Burton Elem. and Burton Middle)

Department: Instruction

Bargaining Unit: Union of Grand Rapids Education Support Professional

Wage: According to the collective bargaining agreement

Direct Supervisor: Principal

JOB SUMMARY

The second secretary is responsible for providing secretarial support services to the principal and head secretary.

ESSENTIAL JOB FUNCTIONS

Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:

• Assist with the scheduling of appointments and maintain calendar for building administrator
• Assist the building administrator with various tasks including message handling, written communications, answering mail, filing, and scheduling
• Assist with recording all scholar daily attendance when required
• Assist with the recording of scholar data information in school file and files for pupil personnel as they enroll or drop
• Maintain the computerized scholar information system
• Process and deliver bank deposits
• Receive and send school records
• Assist with attendance when required
• Work with scan sheets for report cards, coordinate distribution, etc.
• Interact with co-workers, administration, scholars, parents and the community in positive, supportive and cooperative ways
• Performs other duties as assigned

QUALIFICATIONS

Required Education and Experience:

• High School diploma or equivalent
• One year of successful previous secretarial experience

Knowledge, Skills, and Abilities:

• Ability to work well with others and participate as a member of the team
• Excellent written and verbal communication skills, dependable attendance and punctuality, outstanding organizational abilities and good time management.
• Experience working with computers
• Strong public relations skills with the ability to engage professionally and courteously with school stakeholders, including students, parents, teachers, and the community
• Ability to work in a diverse environment

ADA REQUIREMENTS

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

Stands and/or walks during most of the working day. Turns, stoops, climbs, bends, pushes, pulls, reaches for and carries materials and equipment in the performance of tasks. Must be able to lift a minimum of 40 pounds. Must be able to work outside for extended periods (up to the entire eight-hour shift) in all weather conditions. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually loud to moderate. Work is performed indoors although there will be required outdoor activities. The employee is directly responsible for the safety, well-being, and work output of scholars.

MENTAL FUNCTIONS

While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing in the English language, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate.

Non-Discrimination

The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran, or military status.

Americans with Disabilities Act accommodations: Assistance with the application process may be requested through the Human Resources Department at [phone] or [e-mail].

Position Type: Full-Time

Salary: $18.58 Per Hour

Job Requirements

• At least 1 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Email: [e-mail]