Secretary to the Assistant Principal 42 weeks

Kentwood Public Schools; Grand Rapids (MI); On-site; USD 34,000 - 45,000; Full time

Job summary

Kentwood Public Schools in Grand Rapids, MI seeks a Secretary to the Assistant Principal. The role supports the building administrator, handles scheduling, ordering, and student enrollment duties, and serves as a courteous front-line contact for parents and visitors.

The position requires post-secondary secretarial training or equivalent experience, strong computer skills, and a strong customer service mindset. It is a non-discriminatory, non-exempt role with regular attendance.

Qualifications

• Post high school education in secretarial skills or 3–5 years’ experience as a secretary.
• Associates degree preferred.
• Experience with computers and Windows-based programs is required.
• Willing to learn district email, student records, payroll, and financial systems.
• Excellent customer service and communication skills (verbal and written).
• Ability to work independently with minimal direction.
• Excellent organizational and record maintenance skills.

Responsibilities

• Be the first contact for parents and visitors, providing positive service.
• Schedule appointments and maintain calendars for administrators and activities.
• Order and manage school supplies and equipment; process requisitions.
• Dispense medication and maintain related records as requested.
• Assist substitute teachers by documenting practices and time reports.
• Support enrollment processes and parental involvement efforts.
• Interact professionally with staff, students, parents, and community.

Skills

Customer service

Verbal/written communication

Independent work

Organization

Confidentiality

Multitasking

Stress management

Initiative

Education

Post secondary secretarial education

Associates degree preferred

Tools

Windows-based software

District systems (email, payroll, student records)

Job description

POSITION:

Secretary to the Assistant Principal

SCHEDULE:

8 hours/day - 5 days/week - 42 weeks/year

Essential Job Functions

• Responsible for being a positive first contact person for parents and visitors.
• Schedule appointments and maintain calendar for building administrator and building activities.
• Responsible for ordering and maintaining inventory of all school supplies and equipment for all staff members, process purchase requisitions and supply requests.
• Dispense medication and responsible for related record keeping, as requested.
• Responsible for assisting assigned substitute teachers by defining school practice and preparing time reports for substitute teachers.
• Assist the principal with implementing the student enrollment process and with parental involvement.
• Interact with co-workers, administration, students, parents and the community in positive, supportive and cooperative ways.
• Regular, reliable and punctual attendance
• Other duties as assigned.

Preparation, Training, Education, And Experience

• Post high school education in the field of secretarial skills and procedures or three years to five years successful experience as a secretary required.
• Associates degree preferred.
• Experience working with computers, required.
• Working knowledge of Windows based programs required.
• Willing and able to learn the district's e-mail, student records, payroll, and financial systems.
• Excellent customer service and communication skills (verbal and written).
• Ability to work independently with minimal direction.
• Excellent organizational skills, including filing and record maintenance.
• Work well with all employees, parents, students and community members.
• Evidence of leadership ability.
• Respect for confidentiality of information.
• Able to handle diverse projects, be flexible and take initiative.
• Demonstrated ability to work well in high stress situations.
• Ability to work in an economically, culturally, and racially diverse environment.

Physical And Mental Demands, Work Hazards

• Ada Requirements: The physical demands, work environment factors, and mental functions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Physical Demands: While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment), taste and smell. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus.
• Work Environment: The noise level in the work environment is usually loud to moderate.
• Mental Functions: While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.

FLSA Status:

Non-Exempt

Kentwood Public Schools does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, or any other protected status in its employment decisions or the provision of services.