School Administrative Secretary

Strauss Esmay Associates, LLP; New Jersey; On-site; USD 42,000 - 58,000; Full time

Job summary

Strauss Esmay Associates, LLP supports a district by hiring a Secretary, Category 6 to perform diverse clerical duties, attendance records, and confidential tasks. The role requires a high school diploma, strong English communication, and the ability to manage documents and office technology within a 10- or 12-month work year.

Responsibilities include answering phones, greeting visitors, filing, correspondence, and basic bookkeeping, with daily collaboration with administrators and staff to

Qualifications

• Minimum of a high school diploma; Associates Degree and secretarial experience preferred.
• Strong English communication, written and verbal.
• Ability to identify root causes and plan logical solutions.
• Critical thinking to prioritize tasks and manage time.
• Read, comprehend, and prepare documents; follow laws, policies, and procedures.
• Flexibility to adapt to changing priorities and work with diverse groups.

Responsibilities

• Advanced clerical duties using computers for applications like word processing and databases.
• Answer telephones, take messages, and transfer calls as needed.
• Greet visitors and provide information or direct to appropriate staff.
• Operate office equipment and arrange repairs when needed.
• Set up and manage filing systems; update attendance and records.
• Document daily student attendance and communicate trends to administrators.
• Draft and edit forms and correspondence for department needs.
• Perform bookkeeping tasks including scheduling and inquiries.
• Handle incoming/outgoing mail and order department supplies.
• May supervise other secretaries and support across departments.

Skills

English communication

Troubleshooting

Critical thinking

Organizational skills

Teamwork

Education

High school diploma

Associates degree preferred

Tools

Microsoft Office

Database management

Job description

Strauss Esmay Associates, LLP supports a district by hiring a Secretary, Category 6 to perform diverse clerical duties, attendance records, and confidential tasks. The role requires a high school diploma, strong English communication, and the ability to manage documents and office technology within a 10- or 12-month work year.

Responsibilities include answering phones, greeting visitors, filing, correspondence, and basic bookkeeping, with daily collaboration with administrators and staff to