School Administrative Bookkeeper & Office Support

Union County Public Schools; Waxhaw (NC); On-site; USD 30,000 - 42,000; Full time

Job summary

Union County Public Schools is seeking a School Administrative Assistant to provide clerical and secretarial support to school administrators at the campus. You will manage calendars, prepare notices, assist with events, enter enrollment data, handle mail and calls, and help maintain records while ensuring confidentiality and professional communication with students, parents and staff.

The role requires strong organizational skills, accuracy, and the ability to work under supervision to keep

Qualifications

• Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
• Graduation from high school.
• Some shorthand or speed writing skills desirable.
• Successful experience with office management preferred.

Responsibilities

• Prepares, copies and distributes notices, memoranda or other correspondence for informing staff of activities or work matters.
• Assists in planning and scheduling events and maintaining calendars for school and student events.
• Maintains documents, files and records for up-to-date reference and audit trail.
• Prepare purchase orders for submission to the district's accounting/finance office.
• Maintains inventories of supplies and materials to ensure availability.
• Assist visitors to the office, including students and parents.
• Answers telephone calls and provides information to callers.
• Distributes incoming mail and sends outgoing mail.
• Registers new students and enters enrollment data into the computer system.
• Responds to inquiries from students, parents and employees, providing information and direction.

Skills

Word processing

Excel

PowerPoint

Outlook

Data entry

Communication

Organization

Time management

Confidentiality

Problem solving

Teamwork

Customer service

Education

High school diploma

Shorthand (desirable)

Tools

Office software

Office equipment

Job description

Union County Public Schools is seeking a School Administrative Assistant to provide clerical and secretarial support to school administrators at the campus. You will manage calendars, prepare notices, assist with events, enter enrollment data, handle mail and calls, and help maintain records while ensuring confidentiality and professional communication with students, parents and staff.

The role requires strong organizational skills, accuracy, and the ability to work under supervision to keep