School Administration Specialist: Attendance & Records

Virginia Beach City Public Schools; Virginia Beach (VA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Paid life insurance

Paid sick/annual leave

Tuition reimbursement

Professional development

Virginia Retirement System membership

Job summary

Virginia Beach City Public Schools seeks an intermediate skilled clerical professional to support a school principal and staff, manage records, attendance, and confidential information, and handle routine administrative tasks.

Role includes typing, filing, mail distribution, phone coverage, scheduling substitutes, and preparing letters, grade reports, and transcripts, with an hourly pay range of $17.99–$26.24 and a benefits package.

Qualifications

• High school diploma or GED required; clerical experience preferred.
• Ability to type, take and transcribe dictation accurately and maintain computerized records.
• Ability to handle confidential information and work under pressure.

Responsibilities

• Record daily attendance and call parents if a student is absent.
• Maintain records of excessive and unexcused absences.
• Maintain confidential information.
• Make announcements on the public address system.
• Prepare and call in work orders when requested.
• Sort and distribute mail.
• Verify information for athletic eligibility.
• Prepare and distribute grade cards.
• Maintain student files and respond to transcript requests.
• Maintain catalogs, profiles, calendars, demographics, schedules, attendance, and grade records on computer.
• Prepare files and records for entering and withdrawing students.
• Write absentee and tardy slips, issue passes.
• Handle routine technical and administrative assignments.
• Compose and type letters and memoranda in conformance with school policies.
• Set up and maintain office procedures and filing systems.
• Meet and screen visitors, answer telephone and process mail.
• Assist with scheduling substitutes and maintaining attendance records.
• Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.

Skills

Typing

Record keeping

Interpersonal skills

Attention to detail

Education

High school diploma or GED

Clerical experience

Job description

Virginia Beach City Public Schools seeks an intermediate skilled clerical professional to support a school principal and staff, manage records, attendance, and confidential information, and handle routine administrative tasks.

Role includes typing, filing, mail distribution, phone coverage, scheduling substitutes, and preparing letters, grade reports, and transcripts, with an hourly pay range of $17.99–$26.24 and a benefits package.