Scholarship and Program Coordinator, University Advancement

Towson University; Towson (MD); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Hybrid work option

Tuition remission

Competitive benefits

Job summary

Towson University is seeking a Scholarship and Program Coordinator in University Advancement. The role oversees the distribution of donated funds and ensures compliance with donor intents and applicable rules, collaborating with campus partners and providing training on scholarship management software.

Telework may be available for up to two days per week after 90 days of service. The position offers competitive salary and comprehensive benefits, including 22 days of annual leave and tuition

Qualifications

• Bachelor’s degree and two years of related experience.
• Exceptional organizational, interpersonal, verbal, written and analytical skills; strong computer skills and familiarity with fundraising and/or relationship management databases; detail-oriented, able to work independently, have excellent follow-through and planning abilities; must be able to manage deadlines.

Responsibilities

• Provide oversight of the Towson University Foundation scholarship program by reviewing donor agreements and auditing documentation to ensure conformance with donor agreements and policy.
• Develop on-site training sessions for campus users, create training aids, liaise with vendor support, and gather feedback to enhance skills.
• Prepare statistical, financial and stewardship reports to help promote fund utilization and review project balances; produce ad hoc reports as requested.
• Respond to questions about scholarships and project balances, and assist in investigations if policies are violated.
• Monitor grant expenditures to ensure compliance with grant agreements; communicate with campus colleagues on budgets and reporting.
• Assist in gift agreement review to assess donor spending criteria before accepting gifts.
• Submit private financial awards to the Office of Financial Aid and map data from scholarship systems for import into the financial aid system.
• Respond to external auditors with detailed information about scholarships and grants.

Skills

Organizational skills

Interpersonal skills

Verbal communication

Written communication

Analytical skills

Attention to detail

Deadline management

Education

Bachelor's degree

Tools

Blackbaud Award Management

Ellucian Advance

Blackbaud Financial Edge NXT

Job description

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Job Description - Scholarship and Program Coordinator, University Advancement (260000TW)

Job Description

Scholarship and Program Coordinator, University Advancement - (260000TW)

Job Summary

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 20,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivating the intellectual and personal growth of the entire university community. The Scholarship and Program Coordinator is responsible for the oversight and distribution of available donated funds, including but not limited to those intended for scholarship purposes, to ensure that they are being utilized and that these actions are in compliance with the donors' intentions as well as state and federal rules and regulations. This role works closely with campus partners to answer questions, guide scholarship awarding practices and provide software training. Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.

Responsibilities and Duties

• Provide oversight of the Towson University Foundation (TUF) scholarship program by reviewing donor agreements, auditing documentation of existing scholarship funds to ensure all donor agreements conform to related ethical and legal aspects of TUF policy. Monitor active scholarship accounts to ensure the scholarships are awarded within established guidelines and in accordance with donor agreements.
• Without oversight, assesses the scholarship process and software needs and tailors individualized on-site training sessions for new and existing users throughout campus; develops training aids to facilitate learning; liaise with vendor support to utilize best practices; gathers feedback from trainees after each session to further enhance skills.
• Prepare statistical, financial and stewardship reports to assist in and for the promotion of utilizing available funds. Partner with campus colleagues to review projects balances and spending. Produce ad hoc reports as requested.
• Respond to questions from campus colleagues and students regarding scholarships and project balances as well as compliance violations of policies, procedures or other standards by recommending and participating in investigative procedures.
• Perform ongoing in-depth review and monitoring of grant expenditures to ensure compliance with foundation grant agreements. The budgets associated with these grants are complex, each in their own way, and require careful attention to detail and direct communication with campus colleagues.
• Additionally, provides input as part of the gift agreement review team, helping to assess donor requested spending criteria to make sure we can properly steward and implement the gift before we accept it.
• Responsible for final submission of private financial awards to the Office of Financial Aid. Utilize strong database management skills to extract and manipulate data from scholarship management system so that it can be mapped such that the Office of Financial Aid can easily import the scholarship data into their financial aid system.
• Responsible for providing answers to detailed questions regarding scholarships and grants posed by the Foundation’s external auditors during the audit of the TUF financial statements.

Qualifications and Skills

Minimum Qualifications

Bachelor’s degree and two years of related experience.

Candidate must possess exceptional organizational, interpersonal, verbal, written and analytical skills; strong computer skills and familiarity with fundraising and/or relationship management databases; and must be detail-oriented, able to work independently, have excellent follow-through and planning abilities; must be able to manage deadlines.

Preferred Qualifications

Experience with Blackbaud Award Management (AcademicWorks), Ellucian Advance, and Blackbaud Financial Edge NXT, as well as knowledge of university fundraising and stewardship practices.

Salary and Benefits

Targeted hiring range of $65,000-$70,000 annually and full University benefits that include 22 days of annual leave, up to 17 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission.

Organization

University Advancement Division

Job Posting

Towson University is an Equal Opportunity Employer. If you need a reasonable accommodation for any part of the employment process, please send an email to: [e-mail]

Towson University is a smoke-free campus.