Administrative Assistant II, Dr. Nancy Grasmick's Office (Part-Time) - Contractual

Towson University; Towson (MD); On-site; USD 25,000 - 36,000; Part time

Job summary

Towson University is seeking an Administrative Assistant II to provide professional administrative support to Dr. Nancy Grasmick's office. This part-time contractual role emphasizes organization, proactive communication, and technology-driven workflows.

Working Mondays through Wednesdays for 15-19 hours per week, you will manage calendars, prepare materials, coordinate meetings, and assist with budget tracking and invoicing. Strong reliability and discretion are essential.

Qualifications

• High School Diploma or GED required.
• Three years of experience providing administrative support.
• Strong written and verbal communication; ability to proofread and edit documents.
• Proficiency with word processing, spreadsheets, databases, and presentation software.

Responsibilities

• Provide comprehensive administrative support to the office and Dr. Nancy Grasmick.
• Coordinate meetings, schedules, events, travel, and related follow-up.
• Assist with budget tracking, invoices, and financial documents.
• Manage the Presidential Scholar's complex schedule and reminders.
• Maintain electronic filing and document management systems.
• Screen communications and liaise with internal and external stakeholders.

Skills

Administrative experience

Office software proficiency

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Calendar/Email software

Mac OS familiarity

Job description

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Job Description - Administrative Assistant II, Dr. Nancy Grasmick's Office (Part-Time) - Contractual (260000TP)

Job Description

Job Summary

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 20,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivate the intellectual and personal growth of the entire university community.

Towson University is seeking a highly organized and proactive Administrative Assistant II to provide exceptional operational support. This role reports directly to TU Presidential Scholar, Dr. Nancy Grasmick, and is ideal for a professional who enjoys combining strong administrative expertise with technology-driven problem solving and organizational effectiveness. You will have the opportunity to make a meaningful contribution while working in a collaborative and mission-focused environment.

This is a part-time position working Monday through Wednesday for 15-19 hours per week.

Responsibilities and Duties

• Provide comprehensive administrative support to Dr. Nancy Grasmick and the office. Leverage technology tools to improve administrative processes, workflow efficiency, and office operations.
• Research, analyze, and summarize information for reports, presentations, and special projects. Manage and prepare correspondence, documents, reports, presentations, and other materials with a high degree of accuracy and professionalism.
• Coordinate meetings, schedules, and special events, including procuring space, food, audio-visual needs and transportation. Arrange travel and complete all related administrative follow-up and recordkeeping. Assist with budget tracking, account monitoring, and preparation of invoices, TU financial documents, and financial reports.
• Manage the complex schedule for the Presidential Scholar. Arrange appointments, meetings, and procedures, ensuring that all parties involved are informed and that schedules are optimized for efficiency.
• Maintain clear communication with individuals on the Presidential Scholar’s schedule; making reminder calls, sending notifications, and documenting all scheduling activities.
• Preparing all materials needed for appointments and meetings.
• Utilize advanced technological features to address office needs. Maintain and optimize electronic filing and document management systems.
• Screen and prioritize incoming communications, calls, and visitors. Serve as a liaison with internal and external stakeholders, providing information and facilitating communication.
• Anticipate needs, resolve routine matters independently, and support the smooth operation of the office.

Qualifications and Skills

Required Qualifications:

• High School Diploma or GED
• Three years of experience providing administrative support
• General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
• Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications:

• Strong ability to leverage technology to improve organizational processes and operational efficiencies.
• Ability to manage confidential and sensitive information with discretion.
• Exceptional organizational skills and attention to detail.
• Ability to work independently, exercise sound judgment, and proactively solve problems.
• Familiarity with Apple systems and devices such as Mac computers and iPhones.
• Familiarity with Towson University colleges and administrative organization and personnel.
• Familiarity with Towson University accounting, personnel and reporting systems.

Salary and Benefits

$22.41 per hour. This position is contingent on funds being available at time of hire. TU offers a variety of great perks and discounts, which can be found here . This position will be open for a minimum of 14 days.

Organization

President's Division

Primary Location

Main Campus

Job Posting

Towson University is an Equal Opportunity Employer. If you need a reasonable accommodation for any part of the employment process, please send an email to: [e-mail]

Towson University is a smoke-free campus.