Scheduling Specialist

The VIOS Clinic; Richmond (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

The VIOS Clinic in Richmond, VA, is seeking a Scheduling Specialist to coordinate patient testing and procedures by coordinating with physicians, healthcare providers, and staff to ensure timely scheduling. You will enter patient data, prepare schedules, verify information, and assist with pre-authorizations and registrations.

The role requires a high school diploma or GED, with an associate degree preferred, and at least 2 years of scheduling experience.

Qualifications

• Requires a high school diploma or GED.
• Associate degree in business, healthcare, or related field preferred.
• At least 2 years of scheduling and payroll experience.
• Strong communication, organizational, and attention to detail.

Responsibilities

• Prepare and update daily schedules, communicate changes to staff.
• Maintain staffing levels and report issues to leadership.
• Verify and enter patient information, including orders and clinical history.
• Coordinate with physicians and staff for special equipment and supply needs.
• Assist with insurance pre-authorizations and patient registration.
• Ensure accurate patient identification and maintain records.

Skills

Strong communication

Organizational skills

Attention to detail

Education

High school diploma or GED

Associate degree in business/healthcare or related field

Job description

Role Overview: The Scheduling Specialist coordinates patient testing and procedures by interacting with physician offices, healthcare providers, and staff to ensure timely scheduling. Responsibilities include entering patient data, preparing daily schedules, maintaining staff levels, verifying patient information, and managing insurance pre-authorizations. The role involves providing test preparation instructions, maintaining patient records, and ensuring accurate patient identification for safety. Additionally, the specialist handles general office tasks, updates reports, and manages attendance and staffing issues.

Qualifications & Skills: Requires a high school diploma or GED; an associate degree in business, healthcare, or related field is preferred. Candidates should have at least 2 years of scheduling and payroll experience. Strong communication, organizational, and attention to detail are essential for success in this role.

Key Duties

• Prepare and update daily schedules, communicate changes to staff
• Maintain staffing levels and report issues to leadership
• Verify and enter patient information, including orders and clinical history
• Coordinate with physicians and staff for special equipment and supply needs
• Assist with insurance pre-authorizations and patient registration
• Ensure accurate patient identification and maintain records