Scheduling Coordinator - Warwick Forest Assisted Living

Lifelong Health Management Contracts; Newport News (VA); On-site; USD 26,000 - 33,000; Full time

Job summary

Lifelong Health Management Contracts is seeking a Staffing Coordinator in Newport News, VA to support nursing staffing and payroll processes. You will use Kronos to build schedules, coordinate coverage, and maintain accurate attendance records across shifts.

The role requires a High School Diploma or GED, with Associates degree preferred, and at least 1 year in a medical office and scheduling/payroll environment. Superior organization and Microsoft Office proficiency are essential.

Qualifications

• Requires High School Diploma or GED.
• Associates degree preferred.
• Minimum 1 year medical office experience.
• Minimum 1 year staff scheduling, timekeeping, or payroll processing experience preferred.
• Proficient in payroll software.
• Proficient in Microsoft Office and attention to detail.

Responsibilities

• Establish positive relationships with customers and team members.
• Ensure accurate timekeeping and processing of nursing payroll.
• Order and maintain needed office supplies.
• Coordinate nursing staff coverage with RHS staffing and outside agencies.
• Update nursing schedule using Kronos Scheduler.
• Maintain attendance logs and departmental schedules.
• Assist nurse managers in interviews and scheduling.

Skills

Payroll software

Microsoft Office

Attention to detail

Education

High School Diploma or GED

Associate’s Degree (Preferred)

Tools

Kronos Scheduler

Office 365 / Microsoft Office

Job description

Newport News, VirginiaHiring Range$18.90 - $24.60/Hourly Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.OverviewThe Lifelong Health Staffing Coordinator supports one or more department level Management. Position is responsible for the following core job functions: Customer service; processing of nursing payroll for all nursing team members; orders office supplies, maintenance of nursing schedule as they pertain to the use of RHS Staffing, outside agency staff, vacation and holiday requests and the regular scheduling of all full time, part time, PRN and labor pool employees to maintain proper staffing levels. The employee will use Kronos electronic scheduler to develop the nursing schedule, updates will be reflect as needed to maintain accurate working schedule. The employee may provide a variety of general administration and reception duties.What you will doEstablish positive relationships with my customers and team membersResponsible for accurate timekeeping and processing of nursing payroll.Ordering and maintaining needed office supplies.Demonstrates effective coordination of staffing to provide adequate coverage for nursing departments. Utilizes Kronos Scheduler to coordinate coverage following assessment of identified needs by leadership and identified needs in the system, making calls to fill vacancies or call-ins. Maintains unit/department schedules as assigned. Communicates negative patterns/trends to leadership. Maintains attendance logs and other tracking documents.Assist nurse managers in interview process by contacting and scheduling interviews when requested. Maintains updated lists of filled and vacant positions.QualificationsEducationHigh School Diploma or GED, (Required)Associates Degree, (Preferred)Experience1 year Medical office experience (Required)1 year Staff Scheduling System and timekeeper or payroll processing experience (Preferred)Skills and AbilitiesProficient in payroll softwareProficient in Microsoft Office applications.Skill in completing assignments accurately and with attention to detailTo learn more about being a team member with Riverside Health System visit us at https://www.riversideonline.com/careers.