Staffing Coordinator (IC3)

RIVERSIDE HOSPITAL SERVICES; Newport News (VA); On-site; USD 22,000 - 29,000; Full time

Job summary

Riverside Health System in Newport News, Virginia, is seeking an Administrative/Staffing Coordinator to support Centralized Staffing and IC3 operations. The role focuses on payroll timing, scheduling, data entry, and reporting to keep departments aligned with staffing needs.

The ideal candidate has a High School Diploma or GED (or Associate degree) and at least two years of related experience; strong communication and organizational skills are essential to deliver reliable service across

Qualifications

• High School Diploma or GED is required; an Associate degree is also required.
• Minimum 2 years of related administrative/clerical experience preferred.

Responsibilities

• Supports Centralized Staffing and IC3 operations to promote service excellence.
• Coordinates staffing needs, onboarding activities, and scheduling processes across departments.
• Reviews time records, audits punches, and generates reports to support payroll and labor allocation.
• Maintains confidential employee records in compliance with policies.

Skills

Administrative skills

Clerical tasks

Payroll/timekeeping

Communication

Education

High School Diploma or GED

Associates Degree

Tools

Payroll systems

Timekeeping systems

Job description

Newport News, Virginia

Hiring Range $16.20 - $21.08/Hourly

Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.

Overview Performs a broad range of administrative, clerical, staffing coordination, and operational support functions for the Centralized Staffing and Integrated Command Center (IC3) departments.

Supports daily operations by assisting with workforce coordination, staffing optimization, scheduling processes, payroll/timekeeping functions, and communication across multiple departments and facilities.

Contributes to the overall success of the division by promoting operational efficiency and supporting the mission, vision, and values of Riverside Health System.

Under the direction of department leadership, reviews time records, enters payroll pay codes, audits time punches, processes payroll adjustments, and generates staffing, scheduling, productivity, and operational reports as needed.

What you will do

Supports Service Excellence by promoting exceptional customer service, professional communication, collaboration, and problem-solving across Centralized Staffing and IC3 operations.

Coordinates staffing operations by identifying coverage needs, filling vacancies, communicating staffing updates, monitoring workforce metrics, generating reports, and assisting with scheduling and onboarding activities.

Provides administrative support for Centralized Staffing and IC3 leadership through documentation management, workflow coordination, data tracking, and operational support to ensure efficient department operations.

Manages payroll and workforce records by resolving scheduling, payroll, and timekeeping issues, processing approved adjustments, ensuring accurate labor allocation, and maintaining confidential employee records in compliance with organizational policies.

Qualifications

Education High School Diploma or GED, (Required) Associates Degree, (Required)

Experience 2 years Related experience (Preferred)

If loving your work is important to you, consider a career at Riverside. By joining our team, you can make a difference in people's lives. Our mission is to care for others as we would care for those we love. We extend that sense of caring to every patient, resident and customer, as well as to each member of our team.

We offer care at all stages of life, in hundreds of locations, giving you room to grow your career, along with great benefits and perks. At Riverside Health, your trust and safety are our top priorities.