Scheduling Coordinator (Oklahoma City, OK)

ennoblecare; Oklahoma City (OK); On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid Time Off

401(k)

Pay activations / on-demand pay

Job summary

Ennoble Care is seeking an experienced Scheduling Coordinator to join our team in Oklahoma City, OK. You will manage patient appointments, coordinate with providers, and maintain organized workflows to enhance patient care and provider efficiency.

The role is full-time and in-office, with benefits including medical/dental/vision and paid time off. Candidates must meet scheduling and healthcare administration requirements and be capable of handling a fast-paced environment.

Qualifications

• Experience in scheduling or administrative roles in healthcare.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient use of scheduling software and EMR systems.
• High attention to accuracy and data integrity.
• Ability to work in a fast-paced, high-stress environment.

Responsibilities

• Schedule patient appointments per provider availability and geography.
• Prioritize urgent requests and reschedule with minimal disruption.
• Ensure messages are correctly documented and routed.
• Update insurance information and handle preauthorizations.
• Communicate with patients, providers, and team members clearly.
• Maintain appointment quotas and data accuracy in scheduling system.
• Contact referrers for scheduling issues and follow up as needed.
• Manage voicemails daily and resolve inquiries promptly.

Skills

Scheduling administration

Organizational skills

Communication skills

Multitasking

EMR software proficiency

Attention to detail

Tools

Scheduling software

EMR systems

Job description

About Us

Ennoble Care is a mobile primary care, palliative care, and hospice service provider with patients in New York, New Jersey, Maryland, DC, Virginia, Oklahoma, Kansas, Pennsylvania, Texas, Florida, and Georgia. Ennoble Care's clinicians go to the home of the patient, providing continuum of care for those with chronic conditions and limited mobility. Ennoble Care offers a variety of programs including, remote patient monitoring, behavioral health management, and chronic care management, to ensure that our patients receive the highest quality of care by a team they know and trust. We seek individuals who are driven to make a difference and embody our motto, "To Care is an Honor." Join Ennoble Care today!

Job Summary

Ennoble Care is seeking an experienced Scheduling Coordinator to join our growing team in Oklahoma City, Oklahoma. This role is crucial in managing patient appointments, ensuring effective communication, and maintaining organized workflows to enhance patient care and provider efficiency.

Responsibilities

• Schedule patient appointments in accordance with provider availability and geographic area.
• Prioritize and schedule urgent appointment requests promptly.
• Ensure that all messages are accurately completed and distributed appropriate.
• Reschedule patient appointments as needed, ensuring minimal disruption to patient care.
• Review and update patient insurance information regularly.
• Manage a high-volume workload efficiently by prioritizing tasks to support prompt and courteous service.
• Communicate effectively with patients, providers, and other healthcare team members.
• Reach out to referring sources for patients having scheduling difficulties.
• Update account information at the point of scheduling to ensure data accuracy.
• Maintain provider daily appointment quotas to optimize scheduling efficiency.
• Schedule new patients within 3-5 business days of initial contact.
• Handle insurance preauthorization processes efficiently.
• Place calls to patients on behalf of providers when necessary.
• Manage and address voicemails daily, ensuring all inquiries are resolved appropriately.
• Accurately notate patient charts to maintain up-to-date records.

Qualifications

• Must have proven experience in a scheduling or administrative role, in a healthcare setting.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in using scheduling software and electronic medical records systems.
• Attention to detail and accuracy in data management.
• Ability to handle a high-stress, fast-paced work environment.
• Knowledge of insurance processes and preauthorization is preferred.

Pay Rate

Pay Rate: $18.00/hr

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Full-time employees qualify for the following benefits:

• Medical, Dental, Vision and supplementary benefits such as Life Insurance, Short Term and Long Term Disability, Flexible Spending Accounts for Medical and Dependent Care, Accident, Critical Illness, and Hospital Indemnity.
• Paid Time Off
• Paid Office Holidays

All employees qualify for these benefits:

• Paid Sick Time
• 401(k) with up to 3% company match
• Referral Program
• Payactiv: pay-on-demand. Cash out earned money when and where you need it!

Note

PLEASE NOTE: THIS IS A FULL-TIME, IN-OFFICE POSITION.

Eligibility

Candidates must disclose any current or future need for employment-based immigration sponsorship (including, but not limited to, OPT, STEM OPT, or visa sponsorship) before an offer of employment is extended.

EEO / Diversity Statement

Ennoble Care is an Equal Opportunity Employer, committed to hiring the best team possible, and does not discriminate against protected characteristics including but not limited to - race, age, sexual orientation, gender identity and expression, national origin, religion, disability, and veteran status.