Scheduling Coordinator (Oklahoma City, OK)

Ennoble Care; Oklahoma City (OK); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Medical benefits

Paid Time Off

Paid Holidays

401(k) with match

Payactiv

Job summary

Ennoble Care in Oklahoma City, OK is seeking an experienced Scheduling Coordinator to manage patient appointments, communications, and workflow efficiency for our home-based primary and hospice care teams.

The role emphasizes accuracy, multitasking, and collaboration with providers, ensuring timely scheduling, insurance information updates, and responsive service in a fast-paced healthcare environment.

Competitive hourly pay and benefits for full-time staff are provided.

Qualifications

• Must have proven experience in a scheduling or administrative role, in a healthcare setting.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in using scheduling software and electronic medical records systems.
• Attention to detail and accuracy in data management.
• Ability to handle a high-stress, fast-paced work environment.
• Knowledge of insurance processes and preauthorization is preferred.

Responsibilities

• Schedule patient appointments in accordance with provider availability and geographic area.
• Prioritize and schedule urgent appointment requests promptly.
• Ensure that all messages are accurately completed and distributed appropriately.
• Reschedule patient appointments as needed, ensuring minimal disruption to patient care.
• Review and update patient insurance information regularly.
• Manage a high-volume workload efficiently by prioritizing tasks to support prompt and courteous service.
• Communicate effectively with patients, providers, and other healthcare team members.
• Reach out to referring sources for patients having scheduling difficulties.
• Update account information at the point of scheduling to ensure data accuracy.
• Maintain provider daily appointment quotas to optimize scheduling efficiency.
• Schedule new patients within 3-5 business days of initial contact.
• Handle insurance preauthorization processes efficiently.
• Place calls to patients on behalf of providers when necessary.
• Manage and address voicemails daily, ensuring all inquiries are resolved appropriately.
• Accurately notate patient charts to maintain up-to-date records.

Skills

Scheduling experience

Administrative experience

Healthcare experience

Organizational skills

Communication skills

EMR software

Attention to detail

Multitasking

Insurance knowledge

Tools

Scheduling software

EMR systems

Job description

About Us

Ennoble Care is a mobile primary care, palliative care, and hospice service provider with patients in New York, New Jersey, Maryland, DC, Virginia, Oklahoma, Kansas, Pennsylvania, Texas, Florida, and Georgia. Ennoble Care’s clinicians go to the home of the patient, providing continuum of care for those with chronic conditions and limited mobility. Ennoble Care offers a variety of programs including, remote patient monitoring, behavioral health management, and chronic care management, to ensure that our patients receive the highest quality of care by a team they know and trust. We seek individuals who are driven to make a difference and embody our motto, “To Care is an Honor.” Join Ennoble Care today!

Job Summary:

Ennoble Care is seeking an experienced Scheduling Coordinator to join our growing team in Oklahoma City, Oklahoma. This role is crucial in managing patient appointments, ensuring effective communication, and maintaining organized workflows to enhance patient care and provider efficiency.

Responsibilities:

• Schedule patient appointments in accordance with provider availability and geographic area.
• Prioritize and schedule urgent appointment requests promptly.
• Ensure that all messages are accurately completed and distributed appropriately.
• Reschedule patient appointments as needed, ensuring minimal disruption to patient care.
• Review and update patient insurance information regularly.
• Manage a high-volume workload efficiently by prioritizing tasks to support prompt and courteous service.
• Communicate effectively with patients, providers, and other healthcare team members.
• Reach out to referring sources for patients having scheduling difficulties.
• Update account information at the point of scheduling to ensure data accuracy.
• Maintain provider daily appointment quotas to optimize scheduling efficiency.
• Schedule new patients within 3-5 business days of initial contact.
• Handle insurance preauthorization processes efficiently.
• Place calls to patients on behalf of providers when necessary.
• Manage and address voicemails daily, ensuring all inquiries are resolved appropriately.
• Accurately notate patient charts to maintain up-to-date records.

Qualifications:

• Must have proven experience in a scheduling or administrative role, in a healthcare setting.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in using scheduling software and electronic medical records systems.
• Attention to detail and accuracy in data management.
• Ability to handle a high-stress, fast-paced work environment.
• Knowledge of insurance processes and preauthorization is preferred.

Pay Rate: $18.00/hr

#black

Candidates must disclose any current or future need for employment-based immigration sponsorship (including, but not limited to, OPT, STEM OPT, or visa sponsorship) before an offer of employment is extended.

Full-time employees qualify for the following benefits:

• Medical, Dental, Vision and supplementary benefits such as Life Insurance, Short Term and Long Term Disability, Flexible Spending Accounts for Medical and Dependent Care, Accident, Critical Illness, and Hospital Indemnity.
• Paid Time Off
• Paid Office Holidays

All employees qualify for these benefits:

• Paid Sick Time
• 401(k) with up to 3% company match
• Referral Program
• Payactiv: pay-on-demand. Cash out earned money when and where you need it!

Ennoble Care is an Equal Opportunity Employer, committed to hiring the best team possible, and does not discriminate against protected characteristics including but not limited to - race, age, sexual orientation, gender identity and expression, national origin, religion, disability, and veteran status.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Ennoble Care’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A \"disabled veteran\" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A \"recently separated veteran\" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An \"active duty wartime or campaign badge veteran\" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An \"Armed forces service medal veteran\" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.