Scheduling Coordinator / Office Administrator - Portland OR

Kvn Construction; Portland (OR); On-site; USD 45,000 - 50,000; Full time

Job summary

An established industry player is seeking a Scheduling Coordinator and Office Administrator to join their growing team. This role is perfect for someone who thrives in a dynamic office environment and enjoys multitasking. You will be responsible for managing client communications, scheduling appointments, and maintaining an organized office space. The company values its employees and offers a supportive atmosphere with opportunities for growth. If you're organized, tech-savvy, and passionate about making a positive impact in the community, this position is an excellent opportunity for you.

Benefits

Complementary coffee bar

Paid holidays

Paid birthday

Bonus package for results

Qualifications

• Exceptional communication and multitasking skills are essential.
• Experience with data entry and social media is required.

Responsibilities

• Answering phones and setting appointments for the sales team.
• Tracking leads and appointments in Excel and CRM systems.

Skills

Communication Skills

Multitasking

Data Entry

Social Media Savvy

Detail-Oriented

Organizational Skills

Self-Motivated

Education

High School Diploma

Experience as Office Assistant

Tools

Excel

CRM Systems

Job description

Scheduling Coordinator / Office Administrator

Full Time position in 5840 SE 85th Ave. Portland, OR, 97266

SCHEDULING COORDINATOR & OFFICE ADMINISTRATOR

Are you an exceptional communicator who enjoys speaking with clients on the phone? Are you great at multitasking, staying organized, and data entry? Do you get satisfaction from marking a task off your to-do-list? Are you tech savvy and have experience with Social Media platforms? Would you like to work independently in an office setting? Are you seeking a stable job with the opportunity to grow and get paid bonuses for hitting goals? Do you want to join a small team of people who are passionate about remodeling homes and taking care of their clients?

ABOUT KVN CONSTRUCTION

KVN is a local family-owned Siding & Roofing Company. We believe that taking care of people and always doing the right thing is the key to growing an amazing business. KVN was founded in 2001 by Oleg, who immigrated here in 1990 as a refugee from the former Soviet Union. He learned English from scratch and built KVN from the ground up, with his son Kirill. Today our small company is growing, we currently have 8 employees, 13 subcontractors and complete approximately 170 - 200 projects a year.

Because of this, we are looking for an Amazing Scheduling Coordinator & Office Administrator who will help Schedule Sales Appointments for our Exterior Consultants while keeping our office organized, assisting the General Manager and helping upkeep our online presence.

THIS IS FOR YOU IF:

• You have experience answering phones and setting appointments
• You will take initiative to quickly follow up with incoming leads and contact future potential leads
• You are self-motivated and enjoy limited oversight while doing your job
• You have experience as an office assistant
• You are very detail-oriented, organized and have experience with data entry
• You are tech and social media savvy
• You have exceptional written and verbal skills
• You can commute to the office in SE Portland, OR
• Available to work in the office Mon - Fri from 8:30 am - 5:30 pm

IN THIS ROLE YOU WILL BE…

• Answering phones and getting back to incoming leads to set appointments for the sales team
• Following up with clients and contacting potential leads
• Assisting the General Manager to help execute assigned tasks
• Tracking leads and appointments in Excel and company CRM systems
• Posting on company social media accounts and online platforms
• Assisting with website updates
• Calling clients and asking for reviews, referrals & surveys
• Keeping the office organized and clean
• Ordering office supplies
• Collecting and filing paperwork for new company hires (employees and sub-contractors)

THE BENEFITS

• Be part of a team that delivers an amazing contractor experience
• Create positive community impact by helping transform the exterior of hundreds of local homes and buildings
• Work in an easygoing office setting with limited oversight
• Complementary coffee bar
• Paid holidays and paid birthday
• Great pay with bonus package that rewards you for your results

If this sounds like you, use the application to apply, and we will contact you via email for next steps!

Hours: 40 Hours

Salary: (in USD) $45000 to $50000 Per Year

Complete Online Application: Please complete the application below to apply for Scheduling Coordinator / Office Administrator at KVN Construction.

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