Scheduling Coordinator: Live Events & Field Staffing

Playwright Co; New York (NY); Hybrid; USD 67,000 - 68,000; Full time

Job summary

Frost Productions in New York is seeking a Scheduling Coordinator based in New York or New Jersey to join us full-time. This salaried role reports to the Scheduling Manager and includes benefits.

You will coordinate full-time, freelance and temporary labor, manage records in the Frost Database, review labor budgets, and assist HR in hiring. Evening and weekend on-call coverage is required. Strong organization and communication skills are essential for success.

Qualifications

• Bachelor's degree in stage management/theatre, arts administration or related field.
• Experience in scheduling or administrative roles in an office.
• Proficient in Microsoft Office Suite (Access/Outlook/Word/Excel).
• Strong communication and attention to detail.
• Ability to work nights and weekends.

Responsibilities

• Assist in scheduling full-time, freelance and temporary labor in the field.
• Answer phone calls, reply to emails and provide general administrative support.
• Ensure accurate information is logged into the Frost Database.
• Review labor budgets and employee hours to schedule field personnel.
• Generate onsite personnel lists and complete vendor clearance forms.
• Provide information regarding staff, vehicles, and security to planners, venues, and government agencies.
• Work with temporary labor agencies to schedule field labor and finalize time sheets.
• Assist HR in the hiring process of new employees.

Skills

Attention to detail

Communication skills

Multi-tasking

Problem solving

Punctual/Professional

Independent work

Adaptability

General computer skills

Education

Bachelor's degree in stage management/theatre, arts administration or related field

Tools

Microsoft Office

Job description

Frost Productions in New York is seeking a Scheduling Coordinator based in New York or New Jersey to join us full-time. This salaried role reports to the Scheduling Manager and includes benefits.

You will coordinate full-time, freelance and temporary labor, manage records in the Frost Database, review labor budgets, and assist HR in hiring. Evening and weekend on-call coverage is required. Strong organization and communication skills are essential for success.