Scheduling Coordinator - Cardiovascular Svcs -- CATH LAB -- Mon Medical Center Main Campus

Charleston Area Medical Center; Morgantown (WV); On-site; USD 38,000 - 46,000; Full time

Job summary

Charleston Area Medical Center in Morgantown is seeking a Cardiovascular Services Scheduling Coordinator to manage the scheduling of all cardiovascular procedures using the EMR system. You will coordinate with providers, staff, and patients to ensure timely, accurate scheduling and effective communication across departments.

The role requires 2–3 years in a medical admin/clinical setting, familiarity with medical terminology, and knowledge of CPT/ICD-10 codes.

Qualifications

• High School Diploma or GED required.
• 2–3 years’ experience in a medical specialty in an administrative or clinical role.
• Experience with medical terminology required.
• Knowledge of CPT/ICD-10 codes preferred.

Responsibilities

• Schedule all cardiovascular procedures/tests via EMR.
• Coordinate outpatient scheduling based on provider times.
• Maintain open communication with hospital departments and physician offices.
• Protect patient privacy and comply with HIPAA.

Skills

Medical terminology

Microsoft Excel

HIPAA knowledge

Communication

Problem solving

Organization

Education

High School Diploma or GED

Tools

CPT/ICD-10 codes

Job description

Scheduling Coordinator - Cardiovascular Svcs -- CATH LAB -- Mon Medical Center Main Campus(Job Id 77975)

Location

WV:Morgantown:Mon Medical Center

Category

Support Services

Close Date

8/14/2027

Employment Type

Employee

Description

Job Summary

The Cardiovascular Services Scheduling Coordinator schedules all procedural procedures/tests and assures that appropriate coordination with providers, staff, and patients occurs to ensure patient scheduling. The Cardiovascular Services Scheduling Coordinator receives requests to schedule procedures via EMR queue and schedules the procedure according to established guidelines based on provider times and availability. The Cardiovascular Services Scheduling Coordinator also coordinates outpatient scheduling based on provider times and availability. The Cardiovascular Services Scheduling Coordinator provides accurate information so that all departments may view daily and maintains open communication with hospital departments and physician offices regarding schedule changes.

Responsibilities

SchedulingSchedules all cardiovascular procedures/tests utilizing the EMR. Communicates daily with office personnel and staff to ensure accurate and timely scheduling of procedures.Professionalism/ConfidentialityWill comply with hospital policy and ensure all insurance, patient information including legal name, authorizations and estimates are accurate and input in the system appropriately. Must be knowledgeable in HIPAA/Confidentiality.Scheduling CoordinationThe Cardiovascular Services Scheduling Coordinator will be responsible for reaching out to vendors with regards to upcoming procedures requiring specialty instruments, supplies, or implants. They will work with the clinic, lead Cath lab and EP technologist, and Inventory Coordinator to ensure that vendors have been coordinated and supplies are available.Phone EtiquetteThe Cardiovascular Services Scheduling Coordinator will be responsible for answering the phones in a courteous and professional manner as well as communicating via email, teams, and message center. The scheduler will be responsible for organizing and presenting the schedule with the staff.AdaptabilityThe Cardiovascular Services Scheduling Coordinator must possess the ability to react quickly in urgent situations, be adaptive to change, as well as able to communicate well with other staff, patients, and office personnel. They must be highly skilled in verbal communication, problem solving, prioritization and organization. The Cardiovascular Services Scheduling Coordinator needs to be able to input data into a computer, quickly, and accurately.

Knowledge, Skills & Abilities

Light Work: The ability to sit for long periods of time, and capable of using basic office equipment.2 to 3 years’ experience in a medical specialty in either an administrative or clinical role. 2 years’ experience with medical terminology knowledge required. Knowledge of Microsoft Excel required. Knowledge of CPT/ICD-10 codes preferred.

Education

• High School Diploma or GED (Required)

Work Schedule:

Days

Status:

Full Time Regular 1.0

Location:

Mon Medical Center Main Campus

Location of Job:

WV:Morgantown:Mon Medical Center